Podcast: Play in new window | Download
We all use email every day. It’s hard to imagine work and personal life pre-email technology. And, while it serves many functions, it also tends to multiply in numbers–literally, the number of accounts we create and manage over time. In this episode, the ProductivityCast team discusses how many email accounts we have, and the purpose of each email account in our productivity systems. Enjoy! Give us feedback! And, thanks for listening!
If you’d like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).
In this Cast
Show Notes
Resources we mention, including links to them will be provided here. Please listen to the episode for context.
Raw Text Transcript
Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast’s audio).
1
00:00:00,000 –> 00:00:03,870
are you ready to manage your work and
2
00:00:02,159 –> 00:00:06,120
personal world better to live a
3
00:00:03,870 –> 00:00:07,350
fulfilling productive life then you’ve
4
00:00:06,120 –> 00:00:09,599
come to the right place
5
00:00:07,350 –> 00:00:12,090
productivity cast the weekly show about
6
00:00:09,599 –> 00:00:14,480
all things productivity here are your
7
00:00:12,090 –> 00:00:17,699
hosts Ray Sidney-Smith and Augusto
8
00:00:14,480 –> 00:00:20,100
Pinaud Francis Wade and Art Gelwicks
9
00:00:17,699 –> 00:00:22,920
Welcome back everybody to this episode of
10
00:00:20,100 –> 00:00:27,119
productivity cast this is episode zero
11
00:00:22,920 –> 00:00:30,510
two eight which is episode 28 how many
12
00:00:27,119 –> 00:00:32,759
email accounts do you have and why so
13
00:00:30,510 –> 00:00:34,620
email is possibly one of the most
14
00:00:32,759 –> 00:00:37,500
powerful communications technologies
15
00:00:34,620 –> 00:00:39,660
developed to date harness properly you
16
00:00:37,500 –> 00:00:41,700
can reach almost anyone in the working
17
00:00:39,660 –> 00:00:44,280
world easily and quickly and his email
18
00:00:41,700 –> 00:00:47,039
has grown in its uses so too has the
19
00:00:44,280 –> 00:00:48,030
number of email accounts each of us sort
20
00:00:47,039 –> 00:00:51,539
of has around us
21
00:00:48,030 –> 00:00:53,820
how many email accounts do you have why
22
00:00:51,539 –> 00:00:56,100
do you have them and are multiple email
23
00:00:53,820 –> 00:00:58,770
accounts making you more productive that
24
00:00:56,100 –> 00:01:00,629
is the topic of discussion today here on
25
00:00:58,770 –> 00:01:02,520
productivity cast your question is how
26
00:01:00,629 –> 00:01:08,159
many emails I have four how many emails
27
00:01:02,520 –> 00:01:09,780
I want I think it’s gonna be a little
28
00:01:08,159 –> 00:01:13,380
bit of both today let’s start it off
29
00:01:09,780 –> 00:01:17,310
with the discussion on how many email
30
00:01:13,380 –> 00:01:19,560
accounts each of us does have and then
31
00:01:17,310 –> 00:01:22,200
we’ll get into the whys of those things
32
00:01:19,560 –> 00:01:26,220
I think it’s just important for us to to
33
00:01:22,200 –> 00:01:29,970
sort of square up and see what the group
34
00:01:26,220 –> 00:01:31,710
here today is kind of dealing with so
35
00:01:29,970 –> 00:01:36,659
I’ll start off and I’ll say that I have
36
00:01:31,710 –> 00:01:38,400
four email accounts and the the rest I
37
00:01:36,659 –> 00:01:41,610
have I have several other email
38
00:01:38,400 –> 00:01:45,960
addresses but in terms of email accounts
39
00:01:41,610 –> 00:01:48,060
I have four and the aliases the email
40
00:01:45,960 –> 00:01:52,740
addresses that forward to my primary
41
00:01:48,060 –> 00:01:56,520
four accounts are many but but only four
42
00:01:52,740 –> 00:01:58,320
accounts how about you gusto oh I have a
43
00:01:56,520 –> 00:02:00,780
little bit more than that
44
00:01:58,320 –> 00:02:04,170
I actually don’t even know the number I
45
00:02:00,780 –> 00:02:07,380
was opening my iPad to see how many
46
00:02:04,170 –> 00:02:12,739
actually they are so I can count is one
47
00:02:07,380 –> 00:02:13,830
two three four five six seven eight
48
00:02:12,739 –> 00:02:16,410
email
49
00:02:13,830 –> 00:02:20,100
counts plus I manage my two kids so that
50
00:02:16,410 –> 00:02:23,790
will be ten I have my kids off email
51
00:02:20,100 –> 00:02:25,890
addresses and I I have them in there so
52
00:02:23,790 –> 00:02:28,800
I can manage what is coming in what is
53
00:02:25,890 –> 00:02:33,960
coming out and and all that because well
54
00:02:28,800 –> 00:02:36,990
you know I think that’s important it’s
55
00:02:33,960 –> 00:02:39,840
it’s important to set that I have
56
00:02:36,990 –> 00:02:45,830
so out of those ten accounts two or my
57
00:02:39,840 –> 00:02:50,640
kids one is our family account one is my
58
00:02:45,830 –> 00:02:53,370
personal account I also have an email
59
00:02:50,640 –> 00:02:55,380
address that every time they say oh can
60
00:02:53,370 –> 00:03:00,240
you subscribe to this but the email I
61
00:02:55,380 –> 00:03:03,150
use so that’s a junk email and and then
62
00:03:00,240 –> 00:03:07,050
the rest of them are work you know I
63
00:03:03,150 –> 00:03:08,880
have I have a job I have I also am a
64
00:03:07,050 –> 00:03:10,590
writer public speaker that have their
65
00:03:08,880 –> 00:03:13,110
own email address and I have a couple of
66
00:03:10,590 –> 00:03:16,560
businesses on the side that have their
67
00:03:13,110 –> 00:03:18,870
own email addresses and so it’s
68
00:03:16,560 –> 00:03:21,660
challenging to manage ten emails account
69
00:03:18,870 –> 00:03:22,290
yes it is I will I do it in a different
70
00:03:21,660 –> 00:03:24,870
way
71
00:03:22,290 –> 00:03:27,720
no I will not and I will love to get
72
00:03:24,870 –> 00:03:32,670
into more of that as a joke as a show
73
00:03:27,720 –> 00:03:35,459
progress I like about fifteen maybe only
74
00:03:32,670 –> 00:03:38,790
three of them are what I would say what
75
00:03:35,459 –> 00:03:41,510
I called public facing so when I set up
76
00:03:38,790 –> 00:03:44,160
an email account that the public can see
77
00:03:41,510 –> 00:03:46,830
it has a very different purpose than one
78
00:03:44,160 –> 00:03:50,720
which is hidden so only three of the 15
79
00:03:46,830 –> 00:03:52,650
are for the general public to
80
00:03:50,720 –> 00:03:57,810
communicate with me the other serve
81
00:03:52,650 –> 00:04:04,500
different purposes last count I had six
82
00:03:57,810 –> 00:04:07,430
I have three personal and three various
83
00:04:04,500 –> 00:04:10,380
business ones the one that’s actually
84
00:04:07,430 –> 00:04:13,260
business address one that’s company
85
00:04:10,380 –> 00:04:15,209
address for another company and one
86
00:04:13,260 –> 00:04:17,250
that’s a client email address and that’s
87
00:04:15,209 –> 00:04:20,130
where things start to get a little goofy
88
00:04:17,250 –> 00:04:21,840
where you get these selective email
89
00:04:20,130 –> 00:04:24,020
addresses that are targeted at a
90
00:04:21,840 –> 00:04:26,500
specific audience or that you get
91
00:04:24,020 –> 00:04:28,990
because you need access
92
00:04:26,500 –> 00:04:31,060
something so if so factor you wind up
93
00:04:28,990 –> 00:04:32,860
with another email address just to be
94
00:04:31,060 –> 00:04:35,530
able to get into something so right now
95
00:04:32,860 –> 00:04:38,380
I’ve got six active the ones that I
96
00:04:35,530 –> 00:04:40,810
really use I’d say there’s probably two
97
00:04:38,380 –> 00:04:43,480
and I didn’t I didn’t include some of
98
00:04:40,810 –> 00:04:45,970
the applications specific email
99
00:04:43,480 –> 00:04:49,240
addresses just for audience’s
100
00:04:45,970 –> 00:04:50,650
edification like Evernote you know
101
00:04:49,240 –> 00:04:53,890
provides you with an email address that
102
00:04:50,650 –> 00:04:55,750
emails items into your as a note into
103
00:04:53,890 –> 00:04:57,490
your system or remember the milk or
104
00:04:55,750 –> 00:05:00,310
todoist where they generate an email
105
00:04:57,490 –> 00:05:02,410
address that we would you know function
106
00:05:00,310 –> 00:05:05,050
to send you things but they send you to
107
00:05:02,410 –> 00:05:05,680
your task inbox as opposed to your email
108
00:05:05,050 –> 00:05:07,960
inbox
109
00:05:05,680 –> 00:05:09,820
so I’m kind I’m kind of separating those
110
00:05:07,960 –> 00:05:12,220
maybe that’s what we need to think about
111
00:05:09,820 –> 00:05:14,980
with this is that rather than thinking
112
00:05:12,220 –> 00:05:16,840
about email addresses think about email
113
00:05:14,980 –> 00:05:18,430
inboxes places where we’re actually
114
00:05:16,840 –> 00:05:21,340
sending and receiving email because
115
00:05:18,430 –> 00:05:23,440
you’re right if I think about dedicated
116
00:05:21,340 –> 00:05:24,250
email addresses tied to a specific
117
00:05:23,440 –> 00:05:26,980
application
118
00:05:24,250 –> 00:05:29,980
oh I’m easily in double digits without
119
00:05:26,980 –> 00:05:31,630
batting an eye so right and that’s why I
120
00:05:29,980 –> 00:05:33,370
was very clear to say email it counts
121
00:05:31,630 –> 00:05:35,229
and not email addresses because yeah
122
00:05:33,370 –> 00:05:37,840
that you could you could easily start to
123
00:05:35,229 –> 00:05:40,300
mount the number of email addresses in
124
00:05:37,840 –> 00:05:42,820
the dozens once you realize how many
125
00:05:40,300 –> 00:05:45,160
things are actually tied to email for
126
00:05:42,820 –> 00:05:46,810
example every cell phone at least in the
127
00:05:45,160 –> 00:05:49,750
United States has an email address
128
00:05:46,810 –> 00:05:52,030
associated with it so you know if you if
129
00:05:49,750 –> 00:05:54,669
you have a cell phone number your
130
00:05:52,030 –> 00:05:56,770
carrier has an email address associated
131
00:05:54,669 –> 00:05:58,419
with it you you may not know it and you
132
00:05:56,770 –> 00:06:00,610
may not be using it but there’s an email
133
00:05:58,419 –> 00:06:03,010
address there so I think not to confuse
134
00:06:00,610 –> 00:06:05,050
people too much but I I do I do like the
135
00:06:03,010 –> 00:06:07,120
fact that we have a lot of options and
136
00:06:05,050 –> 00:06:09,850
ways to get in touch with each other so
137
00:06:07,120 –> 00:06:13,000
now I wanted I want to talk a you know
138
00:06:09,850 –> 00:06:14,560
as we make our way forward about why we
139
00:06:13,000 –> 00:06:17,440
have these email addresses and more
140
00:06:14,560 –> 00:06:20,140
importantly what was the what was the
141
00:06:17,440 –> 00:06:22,360
reason what was the impetus for these
142
00:06:20,140 –> 00:06:24,100
email accounts coming into being like
143
00:06:22,360 –> 00:06:27,220
why did why do you have all of these
144
00:06:24,100 –> 00:06:30,400
email addresses and then whether or not
145
00:06:27,220 –> 00:06:32,440
they actually benefit or challenge your
146
00:06:30,400 –> 00:06:34,510
productivity I will say that I’ve had
147
00:06:32,440 –> 00:06:37,660
many many more email addresses in the
148
00:06:34,510 –> 00:06:40,300
past and I have worked very very hard to
149
00:06:37,660 –> 00:06:43,450
reduce the number of email addresses
150
00:06:40,300 –> 00:06:47,500
so that I didn’t have as many places to
151
00:06:43,450 –> 00:06:49,000
process and clarify and so I’m curious
152
00:06:47,500 –> 00:06:50,590
augusto you you started off the
153
00:06:49,000 –> 00:06:52,780
conversation with a little bit of the
154
00:06:50,590 –> 00:06:54,460
background in terms of your email
155
00:06:52,780 –> 00:06:57,010
addresses can you tell us a little bit
156
00:06:54,460 –> 00:06:59,170
about what started this this you know
157
00:06:57,010 –> 00:07:01,930
having 10 email addresses you said to us
158
00:06:59,170 –> 00:07:04,720
that you were not interested in changing
159
00:07:01,930 –> 00:07:08,260
so that means it’s serving you well and
160
00:07:04,720 –> 00:07:11,470
I’m curious about how it does that when
161
00:07:08,260 –> 00:07:18,310
I I got my first email pretty I think
162
00:07:11,470 –> 00:07:23,050
was pretty early around 1993 93 or 94
163
00:07:18,310 –> 00:07:25,780
when I got my first hotmail account that
164
00:07:23,050 –> 00:07:27,460
it was really funny because when you
165
00:07:25,780 –> 00:07:30,100
said oh my email is hotmail people look
166
00:07:27,460 –> 00:07:32,650
at you like uh and he was like no it’s
167
00:07:30,100 –> 00:07:35,410
Michael hey I thought sorry has nothing
168
00:07:32,650 –> 00:07:39,130
to do with hot per se but it was a joke
169
00:07:35,410 –> 00:07:42,400
at the time and I’m soon after that I
170
00:07:39,130 –> 00:07:45,490
got my work email I first work email so
171
00:07:42,400 –> 00:07:47,080
I start from the beginning managing two
172
00:07:45,490 –> 00:07:49,330
accounts you know in the same way that
173
00:07:47,080 –> 00:07:52,150
some books talk about how people have
174
00:07:49,330 –> 00:07:53,980
never seen inbox zero because when you
175
00:07:52,150 –> 00:07:55,570
open a new account you already start
176
00:07:53,980 –> 00:07:57,490
with three emails in the hymnbooks in
177
00:07:55,570 –> 00:08:00,190
the same way my first experience was
178
00:07:57,490 –> 00:08:03,610
inna was already with two accounts but
179
00:08:00,190 –> 00:08:06,400
for me allows me to really get into the
180
00:08:03,610 –> 00:08:08,980
right frame of mind I have work as a
181
00:08:06,400 –> 00:08:14,050
fraud warrior for a really really long
182
00:08:08,980 –> 00:08:17,590
time when you are a road warrior do you
183
00:08:14,050 –> 00:08:20,020
have only micro windows of time to look
184
00:08:17,590 –> 00:08:22,240
things and you need to be really
185
00:08:20,020 –> 00:08:25,120
conscious on what you open and what you
186
00:08:22,240 –> 00:08:27,670
are going to see otherwise what happen
187
00:08:25,120 –> 00:08:30,580
is you can’t be effective when you are
188
00:08:27,670 –> 00:08:32,920
traveling and you are sitting in the
189
00:08:30,580 –> 00:08:36,040
lobby to visit the customer and you have
190
00:08:32,920 –> 00:08:39,280
maybe four minutes okay you cannot open
191
00:08:36,040 –> 00:08:40,750
ten in inbox I’m see what emails came in
192
00:08:39,280 –> 00:08:44,590
there you need to be really conscious
193
00:08:40,750 –> 00:08:47,350
and what you open and work in the same
194
00:08:44,590 –> 00:08:51,610
way as I’ve been saying for years I
195
00:08:47,350 –> 00:08:54,710
don’t check email on my iPhone there is
196
00:08:51,610 –> 00:08:58,040
only one email address
197
00:08:54,710 –> 00:09:00,770
I check on my or my iPhone and it’s my
198
00:08:58,040 –> 00:09:02,420
kids address okay and the reason is
199
00:09:00,770 –> 00:09:05,540
simple the volume of emails there is
200
00:09:02,420 –> 00:09:09,680
really low and it it happened to works
201
00:09:05,540 –> 00:09:12,260
fine other than that emails get checked
202
00:09:09,680 –> 00:09:16,040
where I process them that is on my iPad
203
00:09:12,260 –> 00:09:20,120
but allow me having those ten inboxes
204
00:09:16,040 –> 00:09:24,110
allows me to really look at the material
205
00:09:20,120 –> 00:09:26,450
or the input in the frame of mine that I
206
00:09:24,110 –> 00:09:28,400
need base it on on what these emails
207
00:09:26,450 –> 00:09:31,280
account are you know sometimes I get the
208
00:09:28,400 –> 00:09:34,100
same email three times because it comes
209
00:09:31,280 –> 00:09:37,610
to the three work emails and it’s part
210
00:09:34,100 –> 00:09:39,980
of the deal but if I will see that email
211
00:09:37,610 –> 00:09:42,470
in a general inbox that three time
212
00:09:39,980 –> 00:09:44,840
together I it will be harder for me to
213
00:09:42,470 –> 00:09:46,940
figure it out what is the kind of
214
00:09:44,840 –> 00:09:49,460
response or the appropriate response I
215
00:09:46,940 –> 00:09:51,860
need to give to that input so that’s the
216
00:09:49,460 –> 00:09:55,280
reason keeping those done that high
217
00:09:51,860 –> 00:09:57,560
number of addresses allow me to really
218
00:09:55,280 –> 00:10:00,350
be able to respond and track things a
219
00:09:57,560 –> 00:10:05,230
lot more effectively for me so it sounds
220
00:10:00,350 –> 00:10:08,270
to me like email accounts equate to
221
00:10:05,230 –> 00:10:10,490
context or categories categorization of
222
00:10:08,270 –> 00:10:14,080
the email messages so that you’re able
223
00:10:10,490 –> 00:10:16,700
to give the appropriate response in a
224
00:10:14,080 –> 00:10:18,800
expedient a fashion as you can it is the
225
00:10:16,700 –> 00:10:21,320
same thing for the paper in box there is
226
00:10:18,800 –> 00:10:23,330
no difference if you work on an office
227
00:10:21,320 –> 00:10:25,580
where you get input for multiple
228
00:10:23,330 –> 00:10:29,810
businesses you should have multiple
229
00:10:25,580 –> 00:10:31,880
inboxes of paper why well because I’m
230
00:10:29,810 –> 00:10:34,220
sorry the bill that come from business a
231
00:10:31,880 –> 00:10:36,770
may not have the same priority of the
232
00:10:34,220 –> 00:10:40,130
paper who came from business B and when
233
00:10:36,770 –> 00:10:41,930
you mix them all you are respecting that
234
00:10:40,130 –> 00:10:45,410
your brain is going to be able to
235
00:10:41,930 –> 00:10:47,780
refocus quickly between business a needs
236
00:10:45,410 –> 00:10:50,630
business B needs on the rest of the
237
00:10:47,780 –> 00:10:52,940
chunk you get the reality is there is no
238
00:10:50,630 –> 00:10:57,650
difference between that and multitasking
239
00:10:52,940 –> 00:11:00,200
and we can argue about how effective
240
00:10:57,650 –> 00:11:02,120
some people think multitasking is for
241
00:11:00,200 –> 00:11:06,020
the reality is I’ve been proved over and
242
00:11:02,120 –> 00:11:07,790
over how ineffective it is when you when
243
00:11:06,020 –> 00:11:10,790
I receive email
244
00:11:07,790 –> 00:11:12,650
that way on a massive inbox all the
245
00:11:10,790 –> 00:11:15,320
emails together what happened is my
246
00:11:12,650 –> 00:11:19,490
brain goes into multitasking mode and I
247
00:11:15,320 –> 00:11:22,220
tend to take or to make worse positions
248
00:11:19,490 –> 00:11:25,130
and to look at the input in a completely
249
00:11:22,220 –> 00:11:28,460
different way Francis do you want to
250
00:11:25,130 –> 00:11:30,770
tackle why you have those email inboxes
251
00:11:28,460 –> 00:11:33,190
and a little bit about this idea of
252
00:11:30,770 –> 00:11:35,720
public facing versus private facing
253
00:11:33,190 –> 00:11:38,830
email addresses or private email
254
00:11:35,720 –> 00:11:41,450
addresses versus public email addresses
255
00:11:38,830 –> 00:11:44,990
yeah so I have I have a few that are
256
00:11:41,450 –> 00:11:48,230
just for sort of I’d say subscription
257
00:11:44,990 –> 00:11:51,340
purposes or testing purposes or I give
258
00:11:48,230 –> 00:11:56,410
them to only one or two or three
259
00:11:51,340 –> 00:11:59,180
companies to send me subscriptions I
260
00:11:56,410 –> 00:12:02,720
have one that actually is located only
261
00:11:59,180 –> 00:12:05,060
on my mobile phone and my tablet so I
262
00:12:02,720 –> 00:12:07,970
only use it to forward stopped myself
263
00:12:05,060 –> 00:12:10,070
that I want to read later at my leisure
264
00:12:07,970 –> 00:12:12,830
because as I think I described in a
265
00:12:10,070 –> 00:12:14,420
prior episode I use my tablet as a as a
266
00:12:12,830 –> 00:12:16,070
consumption device so if there’s
267
00:12:14,420 –> 00:12:19,220
something I want to consume and it’s too
268
00:12:16,070 –> 00:12:21,080
long to dispense with immediately I take
269
00:12:19,220 –> 00:12:23,540
it out of memory in inbox and forward it
270
00:12:21,080 –> 00:12:26,600
to this email address that’s only on my
271
00:12:23,540 –> 00:12:30,020
remote devices so then I can consume it
272
00:12:26,600 –> 00:12:31,760
at my leisure so I’m using them to to
273
00:12:30,020 –> 00:12:34,670
coordinate different kinds of messages
274
00:12:31,760 –> 00:12:36,530
from different kinds of inputs and I
275
00:12:34,670 –> 00:12:38,900
said before I only use three of them to
276
00:12:36,530 –> 00:12:40,670
interface with the public so those are
277
00:12:38,900 –> 00:12:42,170
the three that I check because as far as
278
00:12:40,670 –> 00:12:44,780
I’m concerned when I set up an email
279
00:12:42,170 –> 00:12:48,530
address and I publish size it in anyway
280
00:12:44,780 –> 00:12:50,480
and making a promise to whoever the
281
00:12:48,530 –> 00:12:53,510
people are who are aware of it that I’m
282
00:12:50,480 –> 00:12:55,370
gonna check that email address so it’s a
283
00:12:53,510 –> 00:12:57,680
little bit like setting up a mailing
284
00:12:55,370 –> 00:12:59,810
address or a pure box you sort of
285
00:12:57,680 –> 00:13:01,910
implicitly make a promise or an
286
00:12:59,810 –> 00:13:03,340
agreement with the public that you’re
287
00:13:01,910 –> 00:13:06,350
going to be going through it and
288
00:13:03,340 –> 00:13:08,930
processing the items that it receives on
289
00:13:06,350 –> 00:13:11,540
a regular basis and I think you know
290
00:13:08,930 –> 00:13:14,540
it’s a mistake for people to open an
291
00:13:11,540 –> 00:13:17,990
email inbox or open an email address and
292
00:13:14,540 –> 00:13:20,690
then publicize it and then decide to use
293
00:13:17,990 –> 00:13:22,230
a different platform but never close
294
00:13:20,690 –> 00:13:24,990
down the
295
00:13:22,230 –> 00:13:27,180
email address so then the public is left
296
00:13:24,990 –> 00:13:29,640
thinking that they can use that email
297
00:13:27,180 –> 00:13:30,660
address and sure enough that they’ll
298
00:13:29,640 –> 00:13:32,250
come a time when you’ll get some
299
00:13:30,660 –> 00:13:35,220
important email to an address that you
300
00:13:32,250 –> 00:13:37,560
no longer check which is just a pain in
301
00:13:35,220 –> 00:13:39,720
the neck but you don’t want to set the
302
00:13:37,560 –> 00:13:41,580
email address up you’re the one who
303
00:13:39,720 –> 00:13:43,530
publicized it and it’s your
304
00:13:41,580 –> 00:13:46,710
responsibility to either close it down
305
00:13:43,530 –> 00:13:47,940
or second I put in a reply email that
306
00:13:46,710 –> 00:13:50,910
says I’m no longer using this address
307
00:13:47,940 –> 00:13:53,300
here’s my new one but the an email
308
00:13:50,910 –> 00:13:56,790
addresses are sort of an implicit
309
00:13:53,300 –> 00:13:59,310
handshake with the public if it’s public
310
00:13:56,790 –> 00:14:01,170
facing that I will use it and I will
311
00:13:59,310 –> 00:14:04,140
accept it which is why I really hate
312
00:14:01,170 –> 00:14:08,790
being forced to accept an email address
313
00:14:04,140 –> 00:14:10,910
or an inbox so the conversation we had
314
00:14:08,790 –> 00:14:13,110
before about all these different apps
315
00:14:10,910 –> 00:14:17,070
providing you with all these these
316
00:14:13,110 –> 00:14:19,950
wonderful inboxes are awful I hate them
317
00:14:17,070 –> 00:14:25,320
and I don’t want to have to go and check
318
00:14:19,950 –> 00:14:28,050
on inbox when I’ve been forced to to use
319
00:14:25,320 –> 00:14:29,850
it when I haven’t elected to use it I
320
00:14:28,050 –> 00:14:32,790
should be given the option in every case
321
00:14:29,850 –> 00:14:37,830
of forwarding to a current email inbox
322
00:14:32,790 –> 00:14:39,990
or not using it at all but to be given
323
00:14:37,830 –> 00:14:42,270
it and then and be given it and then
324
00:14:39,990 –> 00:14:44,550
expect that if they send you an email
325
00:14:42,270 –> 00:14:45,840
and say oh by the way your your account
326
00:14:44,550 –> 00:14:47,340
is in arrears and it’s about to be
327
00:14:45,840 –> 00:14:48,960
cancelled and the only place they send
328
00:14:47,340 –> 00:14:51,240
it to is that Inbox
329
00:14:48,960 –> 00:14:54,090
all of a sudden they’ve created a new
330
00:14:51,240 –> 00:14:58,380
demand on my time I hate those
331
00:14:54,090 –> 00:15:00,420
I hit extra inboxes and I would I would
332
00:14:58,380 –> 00:15:05,070
love to consolidate all of them into one
333
00:15:00,420 –> 00:15:07,980
if I could but I can’t that’s so I just
334
00:15:05,070 –> 00:15:09,420
completely understandable understandable
335
00:15:07,980 –> 00:15:16,740
I mean we all have to get out our
336
00:15:09,420 –> 00:15:18,840
frustration somehow just sharing the
337
00:15:16,740 –> 00:15:19,590
love sharing the love how about how
338
00:15:18,840 –> 00:15:22,980
about UART
339
00:15:19,590 –> 00:15:24,990
what what has what has brought the
340
00:15:22,980 –> 00:15:25,500
number of email addresses you have to
341
00:15:24,990 –> 00:15:28,440
bear
342
00:15:25,500 –> 00:15:31,050
well I’ve got thinking about it
343
00:15:28,440 –> 00:15:34,410
listening to everybody else on the
344
00:15:31,050 –> 00:15:35,130
podcast here I’m trying to categorize
345
00:15:34,410 –> 00:15:36,570
them because the
346
00:15:35,130 –> 00:15:41,700
I think about it the more I realize I
347
00:15:36,570 –> 00:15:44,940
have there’s three main addresses that I
348
00:15:41,700 –> 00:15:48,450
really work with one is my gmail address
349
00:15:44,940 –> 00:15:51,240
which is wound up being basically a
350
00:15:48,450 –> 00:15:53,750
migration address from old systems so
351
00:15:51,240 –> 00:15:57,000
for example when I had a yahoo account
352
00:15:53,750 –> 00:16:00,360
that since everybody’s on yahoo got
353
00:15:57,000 –> 00:16:04,350
compromised many years ago and they’re
354
00:16:00,360 –> 00:16:07,650
just now taking blame for it that
355
00:16:04,350 –> 00:16:10,740
traffic when I stopped using that that
356
00:16:07,650 –> 00:16:13,320
yahoo email account was forwarded to my
357
00:16:10,740 –> 00:16:15,660
gmail account but also other ones like
358
00:16:13,320 –> 00:16:17,190
AOL account that got forwarded actually
359
00:16:15,660 –> 00:16:19,610
that got forwarded to Yahoo which then
360
00:16:17,190 –> 00:16:23,310
came to Gmail so it’s been a progressive
361
00:16:19,610 –> 00:16:26,700
move through the old systems to Gmail
362
00:16:23,310 –> 00:16:29,910
which I’ve had for forever but that’s my
363
00:16:26,700 –> 00:16:31,740
primary box for a couple reasons one
364
00:16:29,910 –> 00:16:34,710
because it just happens to be the one
365
00:16:31,740 –> 00:16:36,360
that’s tied to my Google account so
366
00:16:34,710 –> 00:16:40,440
whenever you sign into anything that’s
367
00:16:36,360 –> 00:16:43,200
the one that you’re using secondarily
368
00:16:40,440 –> 00:16:45,930
though it’s the one that everybody kind
369
00:16:43,200 –> 00:16:48,300
of understands the domain name if you
370
00:16:45,930 –> 00:16:50,940
say whatever your email address is at
371
00:16:48,300 –> 00:16:52,140
gmail.com they get it they don’t have to
372
00:16:50,940 –> 00:16:56,430
ask how you spell that
373
00:16:52,140 –> 00:17:00,540
it’s become fairly ubiquitous the second
374
00:16:56,430 –> 00:17:03,090
one I have is tied to my name in owning
375
00:17:00,540 –> 00:17:04,800
a domain so one of the things I did and
376
00:17:03,090 –> 00:17:06,870
I actually recommend everybody does this
377
00:17:04,800 –> 00:17:09,569
if they have the opportunity go out and
378
00:17:06,870 –> 00:17:12,530
see if the domain name for your last
379
00:17:09,569 –> 00:17:16,800
name is available and if so get it
380
00:17:12,530 –> 00:17:17,850
because that becomes very handy the one
381
00:17:16,800 –> 00:17:20,699
thing we haven’t really talked about
382
00:17:17,850 –> 00:17:22,730
with domain name or with emails and this
383
00:17:20,699 –> 00:17:26,520
ties into the third address I have is
384
00:17:22,730 –> 00:17:29,670
emails can become almost a branding item
385
00:17:26,520 –> 00:17:32,760
so for example if you’re running a small
386
00:17:29,670 –> 00:17:35,250
business or you’re an entrepreneur and
387
00:17:32,760 –> 00:17:38,400
you’re trying to get some credibility in
388
00:17:35,250 –> 00:17:42,270
the industry sending out your emails
389
00:17:38,400 –> 00:17:45,570
under a gmail domain versus sending them
390
00:17:42,270 –> 00:17:47,340
out under your own domain name creates a
391
00:17:45,570 –> 00:17:49,470
totally different image
392
00:17:47,340 –> 00:17:51,510
and that’s where you wind up starting to
393
00:17:49,470 –> 00:17:55,350
accumulate some of these you wind up
394
00:17:51,510 –> 00:17:58,680
with redirects of variants of your email
395
00:17:55,350 –> 00:18:02,310
domains so I have those three I have my
396
00:17:58,680 –> 00:18:05,880
personal domain name that I use for
397
00:18:02,310 –> 00:18:07,470
really for personal stuff I have my
398
00:18:05,880 –> 00:18:09,630
gmail account which is kind of the
399
00:18:07,470 –> 00:18:12,030
catch-all big bucket and then I have my
400
00:18:09,630 –> 00:18:14,040
company email name which is tied to my
401
00:18:12,030 –> 00:18:15,330
company’s domain name but I think that’s
402
00:18:14,040 –> 00:18:18,150
one of the things that we don’t take
403
00:18:15,330 –> 00:18:19,920
into consideration is that that domain
404
00:18:18,150 –> 00:18:22,680
name tied to an email address can
405
00:18:19,920 –> 00:18:24,720
actually be part of our our branding now
406
00:18:22,680 –> 00:18:25,610
the echo francis’s comes in comment
407
00:18:24,720 –> 00:18:28,320
mm-hmm
408
00:18:25,610 –> 00:18:31,850
sticking me with inboxes that I don’t
409
00:18:28,320 –> 00:18:35,430
need and don’t want drives me bonkers
410
00:18:31,850 –> 00:18:38,460
comcast I’m talking to you because when
411
00:18:35,430 –> 00:18:41,370
they create your user account you get a
412
00:18:38,460 –> 00:18:42,810
Comcast email box I didn’t want it don’t
413
00:18:41,370 –> 00:18:44,520
give it to me but I’m still stuck with
414
00:18:42,810 –> 00:18:45,480
it and where does all the correspondents
415
00:18:44,520 –> 00:18:48,360
go in there
416
00:18:45,480 –> 00:18:49,620
so it may be convenient for them but
417
00:18:48,360 –> 00:18:51,750
it’s your not convenient for the end
418
00:18:49,620 –> 00:18:54,000
user is this problem going to go away
419
00:18:51,750 –> 00:18:56,250
where I don’t where I don’t have
420
00:18:54,000 –> 00:19:00,180
multiple inboxes like this I don’t see
421
00:18:56,250 –> 00:19:02,700
any way it can it comes down to the tool
422
00:19:00,180 –> 00:19:04,560
you interact with it and I don’t want to
423
00:19:02,700 –> 00:19:07,590
get ahead of myself here and ahead of us
424
00:19:04,560 –> 00:19:10,800
in this conversation but the email
425
00:19:07,590 –> 00:19:12,510
addresses become less of the issue the
426
00:19:10,800 –> 00:19:16,320
more you think about how you’re gonna
427
00:19:12,510 –> 00:19:18,690
manage what they’re generating so that’s
428
00:19:16,320 –> 00:19:21,930
me in a nutshell yeah I would agree I
429
00:19:18,690 –> 00:19:25,230
would agree in my case I have the four
430
00:19:21,930 –> 00:19:28,020
email accounts as I said and I have
431
00:19:25,230 –> 00:19:31,380
prior email accounts that I have just
432
00:19:28,020 –> 00:19:33,930
basically forwarded to the ones that
433
00:19:31,380 –> 00:19:39,060
currently exist right so I I consider
434
00:19:33,930 –> 00:19:42,360
those in a state of inactivity and I
435
00:19:39,060 –> 00:19:46,530
only keep them forwarding to me for
436
00:19:42,360 –> 00:19:48,600
purposes of if someone in the past needs
437
00:19:46,530 –> 00:19:51,120
to still get in touch with me and has an
438
00:19:48,600 –> 00:19:55,170
old email address for that purpose and
439
00:19:51,120 –> 00:19:57,330
once the email has has the forwarding of
440
00:19:55,170 –> 00:19:59,879
the amount of email has reached a
441
00:19:57,330 –> 00:20:03,509
certain threshold that is
442
00:19:59,879 –> 00:20:06,449
bottom level threshold then I ceased the
443
00:20:03,509 –> 00:20:09,839
account so for example my yahoo account
444
00:20:06,449 –> 00:20:12,089
for for many years as well as hotmail
445
00:20:09,839 –> 00:20:14,759
right which then converted to live.com
446
00:20:12,089 –> 00:20:16,589
those email accounts received some level
447
00:20:14,759 –> 00:20:18,989
of traffic for for some number of years
448
00:20:16,589 –> 00:20:21,029
and once I had updated everyone in my
449
00:20:18,989 –> 00:20:24,329
personal life that I had moved to a
450
00:20:21,029 –> 00:20:27,599
gmail account then I killed the the
451
00:20:24,329 –> 00:20:30,719
accounts right so and and and I have
452
00:20:27,599 –> 00:20:32,849
only kept my yahoo account which
453
00:20:30,719 –> 00:20:36,019
thankfully you know I had two factor
454
00:20:32,849 –> 00:20:38,369
authentication on for all this time so
455
00:20:36,019 –> 00:20:40,829
as many years as they’ve had it that is
456
00:20:38,369 –> 00:20:43,109
so even with the compromise it was like
457
00:20:40,829 –> 00:20:44,669
yeah it’s not that big of a deal I’m not
458
00:20:43,109 –> 00:20:46,709
I don’t have any personal data in there
459
00:20:44,669 –> 00:20:49,739
and I only use it to log into things
460
00:20:46,709 –> 00:20:53,190
that are yahoo related so that email
461
00:20:49,739 –> 00:20:55,349
account no longer exists for me and the
462
00:20:53,190 –> 00:20:59,669
the for though now are my personal gmail
463
00:20:55,349 –> 00:21:03,359
a a professional personal email that is
464
00:20:59,669 –> 00:21:07,229
that my my website domain for all of my
465
00:21:03,359 –> 00:21:10,559
productivity stuff and then the to to
466
00:21:07,229 –> 00:21:12,329
business ones and there that’s it you
467
00:21:10,559 –> 00:21:15,989
know I really try to keep it very simple
468
00:21:12,329 –> 00:21:18,239
and this brings me to my sort of next
469
00:21:15,989 –> 00:21:21,719
concept or next question for you all
470
00:21:18,239 –> 00:21:26,789
which is do you feel like the number of
471
00:21:21,719 –> 00:21:31,259
email accounts today benefit us or hurt
472
00:21:26,789 –> 00:21:34,859
us in the long run do you or is there an
473
00:21:31,259 –> 00:21:36,989
optimal number of email accounts that
474
00:21:34,859 –> 00:21:38,819
everybody should have what are your what
475
00:21:36,989 –> 00:21:40,799
are your general guidelines for the
476
00:21:38,819 –> 00:21:43,919
number of email accounts that people
477
00:21:40,799 –> 00:21:46,199
should have and should they attempt to
478
00:21:43,919 –> 00:21:48,690
limit them purposefully or should they
479
00:21:46,199 –> 00:21:50,519
have a lot of email addresses for many
480
00:21:48,690 –> 00:21:52,199
things for example you know there is
481
00:21:50,519 –> 00:21:53,579
once upon a time when there was a lot of
482
00:21:52,199 –> 00:21:55,469
productivity articles out there that
483
00:21:53,579 –> 00:21:57,569
what we’re talking about you should have
484
00:21:55,469 –> 00:21:58,619
a separate email address for all of your
485
00:21:57,569 –> 00:22:01,259
newsletters and you should have a
486
00:21:58,619 –> 00:22:04,679
separate email address for you know this
487
00:22:01,259 –> 00:22:06,690
and that and is that still practical
488
00:22:04,679 –> 00:22:09,059
today and I want to talk a little bit
489
00:22:06,690 –> 00:22:11,699
about that and then we’ll get to talking
490
00:22:09,059 –> 00:22:13,650
about email applications that can really
491
00:22:11,699 –> 00:22:16,020
help us manage these multiple accounts
492
00:22:13,650 –> 00:22:19,830
better but I’m I’m curious here on a
493
00:22:16,020 –> 00:22:24,390
more not theoretical but strategic level
494
00:22:19,830 –> 00:22:26,520
what can we do here to create email
495
00:22:24,390 –> 00:22:32,130
accounts I’m jumping on that addresses
496
00:22:26,520 –> 00:22:34,500
that is as well effectively I used to
497
00:22:32,130 –> 00:22:38,840
are still do I still teach in my in my
498
00:22:34,500 –> 00:22:42,630
classes that the the idea is to have a
499
00:22:38,840 –> 00:22:44,580
single somewhat physical location to
500
00:22:42,630 –> 00:22:47,340
process all emails so it comes to
501
00:22:44,580 –> 00:22:48,750
processing you don’t want the problem
502
00:22:47,340 –> 00:22:51,930
that I mentioned before which is that
503
00:22:48,750 –> 00:22:56,360
you have inboxes in different websites
504
00:22:51,930 –> 00:23:00,090
god forbid different devices different
505
00:22:56,360 –> 00:23:04,260
different apps that the ideal solution
506
00:23:00,090 –> 00:23:07,200
is to have ubiquitous access from one
507
00:23:04,260 –> 00:23:09,540
easy-to-use interface so that you can
508
00:23:07,200 –> 00:23:12,230
process all of the items in one place
509
00:23:09,540 –> 00:23:16,830
it’s just a matter of flipping between
510
00:23:12,230 –> 00:23:19,590
counts or flipping between select just
511
00:23:16,830 –> 00:23:21,270
selections let’s call it our options but
512
00:23:19,590 –> 00:23:22,890
you’re you’re you’re you’re able to look
513
00:23:21,270 –> 00:23:26,970
at every single piece of email that’s
514
00:23:22,890 –> 00:23:29,820
coming in in one single application or
515
00:23:26,970 –> 00:23:32,310
screen now the reason I argue that is
516
00:23:29,820 –> 00:23:35,370
that you don’t want hidden inboxes
517
00:23:32,310 –> 00:23:38,790
anywhere in your life you don’t want to
518
00:23:35,370 –> 00:23:41,190
have to go search you want to reproduce
519
00:23:38,790 –> 00:23:44,040
the friction that it takes to jump from
520
00:23:41,190 –> 00:23:45,350
one email inbox to another so you can
521
00:23:44,040 –> 00:23:48,360
get in and out as quickly as possible
522
00:23:45,350 –> 00:23:50,730
basically dispensers dispense them as
523
00:23:48,360 –> 00:23:53,790
fast as possible get to zero as quickly
524
00:23:50,730 –> 00:23:56,790
as possible without having to jump or
525
00:23:53,790 –> 00:24:00,800
guess or so all inboxes should come to
526
00:23:56,790 –> 00:24:04,320
one place no I don’t know of an app or
527
00:24:00,800 –> 00:24:07,410
device that allows for that the closest
528
00:24:04,320 –> 00:24:09,540
is perhaps my smartphone where I can
529
00:24:07,410 –> 00:24:11,730
direct all of my email to a single
530
00:24:09,540 –> 00:24:15,870
device so at least it’s to one small
531
00:24:11,730 –> 00:24:18,150
screen it’s not optimal so there’s still
532
00:24:15,870 –> 00:24:19,980
room for someone to come up with an app
533
00:24:18,150 –> 00:24:24,080
that brings together every single inbox
534
00:24:19,980 –> 00:24:26,010
every single email address IMAP pop
535
00:24:24,080 –> 00:24:27,330
everything into one so it works
536
00:24:26,010 –> 00:24:28,770
seamlessly
537
00:24:27,330 –> 00:24:30,390
I haven’t discovered that yet what’s
538
00:24:28,770 –> 00:24:33,150
that that’s that’s what I would love to
539
00:24:30,390 –> 00:24:37,230
see in the future one one physical
540
00:24:33,150 –> 00:24:42,240
location to process everything I believe
541
00:24:37,230 –> 00:24:45,570
that you shall have as many as you need
542
00:24:42,240 –> 00:24:47,370
and as few as you can get by that is
543
00:24:45,570 –> 00:24:49,620
that I understand doesn’t answer the
544
00:24:47,370 –> 00:24:52,070
question and you know sometimes it’s
545
00:24:49,620 –> 00:24:55,460
frustrating when you answer that but the
546
00:24:52,070 –> 00:24:58,950
the point that I’m trying to make is
547
00:24:55,460 –> 00:25:03,120
it’s good it’s good to split it’s good
548
00:24:58,950 –> 00:25:06,330
to divide and conquer as far as your
549
00:25:03,120 –> 00:25:08,370
division and granularity don’t start
550
00:25:06,330 –> 00:25:13,910
playing against productivity so for
551
00:25:08,370 –> 00:25:17,070
example if I look at my work email okay
552
00:25:13,910 –> 00:25:19,860
technically I should have instead of one
553
00:25:17,070 –> 00:25:22,080
inbox for email in books I could why
554
00:25:19,860 –> 00:25:23,910
well because I take part of some of the
555
00:25:22,080 –> 00:25:26,370
efforts a marketing I take some of the
556
00:25:23,910 –> 00:25:28,590
efforts in sales some of the efforts and
557
00:25:26,370 –> 00:25:30,720
the software developed okay and that’s
558
00:25:28,590 –> 00:25:33,360
technically three roles in the
559
00:25:30,720 –> 00:25:35,070
organization so can I go and instead of
560
00:25:33,360 –> 00:25:37,920
have one email address have three for
561
00:25:35,070 –> 00:25:41,040
them just will that be effective
562
00:25:37,920 –> 00:25:43,820
no that’s the reason I have one okay but
563
00:25:41,040 –> 00:25:46,980
I don’t want to make now those with my
564
00:25:43,820 –> 00:25:49,260
writing emails publicly speaking evil so
565
00:25:46,980 –> 00:25:50,820
that it’s important now to make that
566
00:25:49,260 –> 00:25:53,700
distinction and that is what I think
567
00:25:50,820 –> 00:25:58,790
people need to stop for a moment and
568
00:25:53,700 –> 00:26:01,440
think there is people who really have no
569
00:25:58,790 –> 00:26:03,660
ability to manage more than one inbox
570
00:26:01,440 –> 00:26:06,240
and that is fine too then forwards
571
00:26:03,660 –> 00:26:08,640
everything to that ebooks and you will
572
00:26:06,240 –> 00:26:11,670
be okay but if you have the ability to
573
00:26:08,640 –> 00:26:15,210
do that what is going to help you do is
574
00:26:11,670 –> 00:26:17,700
to stay a lot more focus on the email on
575
00:26:15,210 –> 00:26:20,190
hand because the emails you are going to
576
00:26:17,700 –> 00:26:22,740
receive are going to be related at least
577
00:26:20,190 –> 00:26:24,600
to something one of the problems the
578
00:26:22,740 –> 00:26:27,810
general email account is you receive
579
00:26:24,600 –> 00:26:30,840
about everything okay and that again for
580
00:26:27,810 –> 00:26:33,810
me because I’m an awful multitasker okay
581
00:26:30,840 –> 00:26:37,350
it’s not convenient because I cannot or
582
00:26:33,810 –> 00:26:39,910
I am unable to focus to the point that I
583
00:26:37,350 –> 00:26:43,600
can produce things that are useful
584
00:26:39,910 –> 00:26:45,460
there was a way in Gmail for a while and
585
00:26:43,600 –> 00:26:48,100
I think it still exists were you gonna
586
00:26:45,460 –> 00:26:49,870
actually create basically sub versions
587
00:26:48,100 –> 00:26:51,850
of an email address so you could have
588
00:26:49,870 –> 00:26:54,460
like artists still exist okay so you
589
00:26:51,850 –> 00:26:57,550
could have like art plus junk mail and
590
00:26:54,460 –> 00:27:00,280
use that the challenge that I’m facing
591
00:26:57,550 –> 00:27:02,620
is actually two questions that I’m gonna
592
00:27:00,280 –> 00:27:03,190
throw back at you guys to understand
593
00:27:02,620 –> 00:27:06,370
this a little better
594
00:27:03,190 –> 00:27:10,150
one when you’re shutting down these
595
00:27:06,370 –> 00:27:10,690
email addresses finally getting them put
596
00:27:10,150 –> 00:27:12,760
to bed
597
00:27:10,690 –> 00:27:17,020
are you worried you’re going to miss
598
00:27:12,760 –> 00:27:19,360
anything and two if you have content
599
00:27:17,020 –> 00:27:22,060
that’s archived in those old email
600
00:27:19,360 –> 00:27:24,370
systems which I think we all do what do
601
00:27:22,060 –> 00:27:28,060
you do with it so this is an easy one
602
00:27:24,370 –> 00:27:32,380
for me one at some point the threshold
603
00:27:28,060 –> 00:27:34,450
gets so low that it’s kind of FOMO right
604
00:27:32,380 –> 00:27:36,910
it’s fear of missing out almost more
605
00:27:34,450 –> 00:27:39,700
than its actual real communication being
606
00:27:36,910 –> 00:27:42,580
missed this is just me personally but
607
00:27:39,700 –> 00:27:45,310
for most of us today I can find you by
608
00:27:42,580 –> 00:27:47,770
Google you know like if I really lose
609
00:27:45,310 –> 00:27:50,770
your email address I can still find you
610
00:27:47,770 –> 00:27:53,500
in some way shape or form that it’s not
611
00:27:50,770 –> 00:27:55,780
really a big deal as it relates to
612
00:27:53,500 –> 00:27:57,550
anything that’s important to me that I
613
00:27:55,780 –> 00:28:00,130
signed up for like an account or
614
00:27:57,550 –> 00:28:03,460
something like that I am particular
615
00:28:00,130 –> 00:28:06,280
enough I’m let’s say detail-oriented
616
00:28:03,460 –> 00:28:09,370
enough or maybe just anxious type-a
617
00:28:06,280 –> 00:28:11,260
whatever and I have made a list of all
618
00:28:09,370 –> 00:28:14,590
of those things that are assigned to
619
00:28:11,260 –> 00:28:16,720
every email account so I know to go in
620
00:28:14,590 –> 00:28:18,790
and update my email address for those
621
00:28:16,720 –> 00:28:19,390
things and if I don’t if I miss
622
00:28:18,790 –> 00:28:22,540
something
623
00:28:19,390 –> 00:28:25,450
then the forwarding of that email over
624
00:28:22,540 –> 00:28:27,100
time gets picked up because it’s
625
00:28:25,450 –> 00:28:28,810
forwarding to me once I’ve changed all
626
00:28:27,100 –> 00:28:30,850
the things that are important then the
627
00:28:28,810 –> 00:28:33,130
email address is no longer really useful
628
00:28:30,850 –> 00:28:35,710
and if it and if I and if I I’m just
629
00:28:33,130 –> 00:28:39,460
waiting for that one person six years
630
00:28:35,710 –> 00:28:41,500
from now who might email me then I’ll
631
00:28:39,460 –> 00:28:43,120
just leave the forwarding on right but
632
00:28:41,500 –> 00:28:45,070
there’s some point in which I decide
633
00:28:43,120 –> 00:28:48,160
okay I haven’t received it forward from
634
00:28:45,070 –> 00:28:49,930
that email address in five years it’s
635
00:28:48,160 –> 00:28:51,880
time for it to go there’s just no reason
636
00:28:49,930 –> 00:28:53,700
for me to keep that open loop out there
637
00:28:51,880 –> 00:28:55,799
as far as the data is
638
00:28:53,700 –> 00:28:58,260
concerned most email applications
639
00:28:55,799 –> 00:29:01,529
localized desktop email applications
640
00:28:58,260 –> 00:29:02,789
allow you to be able to move email from
641
00:29:01,529 –> 00:29:06,059
one account to another
642
00:29:02,789 –> 00:29:07,980
Thunderbird opera I believe even Outlook
643
00:29:06,059 –> 00:29:09,929
allows you to do this and I just move
644
00:29:07,980 –> 00:29:11,549
that email to an archive in the new
645
00:29:09,929 –> 00:29:13,950
email account so you know when I
646
00:29:11,549 –> 00:29:18,330
transitioned from Yahoo and hotmail to
647
00:29:13,950 –> 00:29:21,059
Gmail I just move that email from there
648
00:29:18,330 –> 00:29:25,470
to an archived folder within the new
649
00:29:21,059 –> 00:29:27,899
Gmail system yeah I wonder about the
650
00:29:25,470 –> 00:29:31,260
archives because I have I have may be
651
00:29:27,899 –> 00:29:35,399
able 10 gig of archived II know none of
652
00:29:31,260 –> 00:29:37,500
which I actually looked at in years so I
653
00:29:35,399 –> 00:29:39,809
wonder I wonder if I really need it um
654
00:29:37,500 –> 00:29:40,799
need anything other than maybe twelve
655
00:29:39,809 –> 00:29:43,230
months in the past
656
00:29:40,799 –> 00:29:44,850
I know I’ve retrieved the odd email and
657
00:29:43,230 –> 00:29:49,230
it’s been good to retrieve it when I
658
00:29:44,850 –> 00:29:51,059
needed it but I I if I look at my own
659
00:29:49,230 –> 00:29:53,940
practice I think that anything more than
660
00:29:51,059 –> 00:29:56,820
twelve months old isn’t really needed so
661
00:29:53,940 –> 00:29:59,700
I’m not as worried as I was and I echo
662
00:29:56,820 –> 00:30:01,830
Ray’s sort of the view that things with
663
00:29:59,700 –> 00:30:05,490
a view that things have changed and a
664
00:30:01,830 –> 00:30:07,320
single email address is no longer the
665
00:30:05,490 –> 00:30:10,019
easiest way to get someone or find
666
00:30:07,320 –> 00:30:12,299
someone or reach them there’s a million
667
00:30:10,019 –> 00:30:14,909
other methods they’re currently
668
00:30:12,299 –> 00:30:16,740
available and if someone is even
669
00:30:14,909 –> 00:30:18,870
somewhat internet savvy they’ll use all
670
00:30:16,740 –> 00:30:20,659
of them this actually happened to me the
671
00:30:18,870 –> 00:30:24,630
other day I had to track someone down to
672
00:30:20,659 –> 00:30:26,490
try what’s up Facebook old email address
673
00:30:24,630 –> 00:30:30,000
his website which had a new email
674
00:30:26,490 –> 00:30:32,399
address I left a message on his for I
675
00:30:30,000 –> 00:30:35,039
had to travel a bunch of them turns out
676
00:30:32,399 –> 00:30:36,840
he was gone because he had the flu so it
677
00:30:35,039 –> 00:30:39,120
had nothing to do with the methods I was
678
00:30:36,840 –> 00:30:40,649
using it’s just that he couldn’t respond
679
00:30:39,120 –> 00:30:43,440
because he was he was sick for about a
680
00:30:40,649 –> 00:30:45,779
week but you know that there there’s so
681
00:30:43,440 –> 00:30:48,899
many different ways one eating one email
682
00:30:45,779 –> 00:30:52,350
address on replied is as much of a
683
00:30:48,899 –> 00:30:56,130
burden as it used to be I wanted to I
684
00:30:52,350 –> 00:30:59,970
wanted to also place a difference here
685
00:30:56,130 –> 00:31:02,370
in in two ways one is that I actually
686
00:30:59,970 –> 00:31:05,519
like the separation of my email by
687
00:31:02,370 –> 00:31:06,890
context for when and where I’m going to
688
00:31:05,519 –> 00:31:09,260
need them and the
689
00:31:06,890 –> 00:31:13,130
best place for me to be able to process
690
00:31:09,260 –> 00:31:17,510
them so in my world I get hundreds of
691
00:31:13,130 –> 00:31:21,440
emails a day and I cannot process them
692
00:31:17,510 –> 00:31:24,650
all in the same context so I just don’t
693
00:31:21,440 –> 00:31:26,990
have them all on my phone and I actually
694
00:31:24,650 –> 00:31:28,970
keep different ones separated so for
695
00:31:26,990 –> 00:31:30,740
example I don’t count this as my email
696
00:31:28,970 –> 00:31:33,710
address but I manage an email address
697
00:31:30,740 –> 00:31:35,900
for my mom and it uses we use it for
698
00:31:33,710 –> 00:31:38,090
being able to log into her Kindle and
699
00:31:35,900 –> 00:31:42,890
send her books digitally and otherwise
700
00:31:38,090 –> 00:31:44,960
right and my mom out there but uh see
701
00:31:42,890 –> 00:31:46,790
she’s not very technologically savvy so
702
00:31:44,960 –> 00:31:49,760
she’ll never hear this podcast episode
703
00:31:46,790 –> 00:31:52,100
anyway but the but the point is is that
704
00:31:49,760 –> 00:31:53,929
and that will be the next comment we’ll
705
00:31:52,100 –> 00:31:57,919
get from a listener will be your mother
706
00:31:53,929 –> 00:32:03,429
telling you I was paying attention very
707
00:31:57,919 –> 00:32:05,750
very unlikely but I have networks and
708
00:32:03,429 –> 00:32:08,480
communications channels and we are not
709
00:32:05,750 –> 00:32:11,480
aware of four dudes on a pot four dudes
710
00:32:08,480 –> 00:32:14,980
on a podcast trust me we have no idea
711
00:32:11,480 –> 00:32:18,590
what they’re able of able to do to us
712
00:32:14,980 –> 00:32:20,419
yes yes so so so we you know that’s an
713
00:32:18,590 –> 00:32:23,540
email account that I have no desire to
714
00:32:20,419 –> 00:32:25,549
have on any system of mine so I only log
715
00:32:23,540 –> 00:32:27,230
into it through the you know web
716
00:32:25,549 –> 00:32:30,080
interface in order to be able to access
717
00:32:27,230 –> 00:32:33,890
at time so I think be wary of the idea
718
00:32:30,080 –> 00:32:36,500
of having multiple accounts and even
719
00:32:33,890 –> 00:32:38,570
those that may not be managed you may be
720
00:32:36,500 –> 00:32:40,940
managing but are not yours so take
721
00:32:38,570 –> 00:32:43,370
ownership and commitment only to the
722
00:32:40,940 –> 00:32:44,750
email accounts that you need to I think
723
00:32:43,370 –> 00:32:47,600
that’s important to sort of keep in mind
724
00:32:44,750 –> 00:32:51,140
and as in my case if you are very very
725
00:32:47,600 –> 00:32:53,870
email heavy I have all but turned off
726
00:32:51,140 –> 00:32:56,480
all notifications on my phone for the
727
00:32:53,870 –> 00:32:58,549
influx of email coming in for work and I
728
00:32:56,480 –> 00:33:01,490
only process that at specific time today
729
00:32:58,549 –> 00:33:04,190
on the desktop and we’re gonna have a
730
00:33:01,490 –> 00:33:05,780
whole episode on email processing inbox
731
00:33:04,190 –> 00:33:08,240
zero so I’m not getting too much into
732
00:33:05,780 –> 00:33:10,730
that but I just want to say that having
733
00:33:08,240 –> 00:33:13,370
email accounts in different places is is
734
00:33:10,730 –> 00:33:16,070
not always the wrong thing it just
735
00:33:13,370 –> 00:33:18,020
really depends upon your work style and
736
00:33:16,070 –> 00:33:20,600
also your personal lifestyle right so
737
00:33:18,020 –> 00:33:21,350
for me I don’t check my personal email
738
00:33:20,600 –> 00:33:23,299
every day
739
00:33:21,350 –> 00:33:25,760
I check it actually very infrequently
740
00:33:23,299 –> 00:33:29,120
usually once a week I don’t like the
741
00:33:25,760 –> 00:33:31,610
idea of being tied to that for real-time
742
00:33:29,120 –> 00:33:33,530
communications and I tell again if the
743
00:33:31,610 –> 00:33:35,660
expectation is set there sort of in
744
00:33:33,530 –> 00:33:38,059
Francis’s perspective right I’ve told
745
00:33:35,660 –> 00:33:40,160
everybody you send me wedding
746
00:33:38,059 –> 00:33:41,419
invitations and those kinds of things
747
00:33:40,160 –> 00:33:44,179
you could email those to me because
748
00:33:41,419 –> 00:33:45,830
those are not super time-sensitive but
749
00:33:44,179 –> 00:33:48,110
if you really need me pick up the phone
750
00:33:45,830 –> 00:33:50,570
you know send a text message there are
751
00:33:48,110 –> 00:33:52,669
better more real-time communication
752
00:33:50,570 –> 00:33:54,500
platforms for that kind of message and
753
00:33:52,669 –> 00:33:56,840
then I also wanted to clarify just very
754
00:33:54,500 –> 00:33:58,220
very quickly that I have a stance on
755
00:33:56,840 –> 00:34:00,950
consolidating concentrating
756
00:33:58,220 –> 00:34:03,230
communications into as few inboxes as
757
00:34:00,950 –> 00:34:04,970
possible and I don’t want to conflate
758
00:34:03,230 –> 00:34:08,030
that with the fact that I said I wanted
759
00:34:04,970 –> 00:34:10,460
as few inboxes as possible email
760
00:34:08,030 –> 00:34:13,550
accounts that is as possible I have as
761
00:34:10,460 –> 00:34:15,649
few email inboxes but I am attempting to
762
00:34:13,550 –> 00:34:18,950
consolidate those communications into
763
00:34:15,649 –> 00:34:20,810
those particular veins right into those
764
00:34:18,950 –> 00:34:22,669
categories so for example my personal
765
00:34:20,810 –> 00:34:24,320
email email inbox
766
00:34:22,669 –> 00:34:26,000
receives all of my personal
767
00:34:24,320 –> 00:34:28,429
communications right so I have Google
768
00:34:26,000 –> 00:34:31,220
Voice sending my personal text messages
769
00:34:28,429 –> 00:34:32,330
in my personal voice mail to my inbox my
770
00:34:31,220 –> 00:34:35,840
email inbox and that’s where I can
771
00:34:32,330 –> 00:34:39,200
process it better and the professional
772
00:34:35,840 –> 00:34:41,510
stuff gets gets close in there right but
773
00:34:39,200 –> 00:34:43,669
thankfully because of the technology I
774
00:34:41,510 –> 00:34:46,280
can just text message on my phone and
775
00:34:43,669 –> 00:34:49,040
answer and listen to voicemail on my
776
00:34:46,280 –> 00:34:50,960
phone if I want to but if I don’t I can
777
00:34:49,040 –> 00:34:52,879
always catch it up it’s like bringing up
778
00:34:50,960 –> 00:34:54,830
the rear guard when I go back to my
779
00:34:52,879 –> 00:34:56,570
email account right when I go back to my
780
00:34:54,830 –> 00:34:58,670
email software so just remember that
781
00:34:56,570 –> 00:35:01,970
this is this is flexible it’s adaptive
782
00:34:58,670 –> 00:35:05,210
based on your particular needs I have
783
00:35:01,970 –> 00:35:08,210
written a lot about the fact that I
784
00:35:05,210 –> 00:35:11,510
encourage people not to check email on
785
00:35:08,210 –> 00:35:13,940
their phones you know and get email out
786
00:35:11,510 –> 00:35:16,790
of their phone and and I have a good ask
787
00:35:13,940 –> 00:35:19,130
this question well that’s fine but what
788
00:35:16,790 –> 00:35:21,590
you do when you’re traveling well you
789
00:35:19,130 –> 00:35:23,750
know the beauty of this is you can be as
790
00:35:21,590 –> 00:35:26,990
flexible as you need and and you know I
791
00:35:23,750 –> 00:35:28,760
don’t flexible as you don’t need to you
792
00:35:26,990 –> 00:35:31,910
know their email address you know if I’m
793
00:35:28,760 –> 00:35:34,580
traveling las last week I was turns last
794
00:35:31,910 –> 00:35:38,210
two weeks actually I went traveling and
795
00:35:34,580 –> 00:35:40,250
I activate some of my email address on
796
00:35:38,210 –> 00:35:43,190
the phone why well because that was
797
00:35:40,250 –> 00:35:46,130
basically their computer that was going
798
00:35:43,190 –> 00:35:48,800
to be with me for most of the day I
799
00:35:46,130 –> 00:35:51,140
wasn’t carrying the iPad and therefore
800
00:35:48,800 –> 00:35:53,990
that was the computer until I get to the
801
00:35:51,140 –> 00:35:57,710
hotel and I could not go six hours
802
00:35:53,990 –> 00:35:59,450
without checking emails okay work expect
803
00:35:57,710 –> 00:36:02,800
me to be a little bit more responsive
804
00:35:59,450 –> 00:36:06,590
than that okay so be okay with those
805
00:36:02,800 –> 00:36:09,380
exceptions to the rule if what you just
806
00:36:06,590 –> 00:36:11,570
need to make sure is that you are
807
00:36:09,380 –> 00:36:13,760
checking them when it’s appropriate and
808
00:36:11,570 –> 00:36:15,950
you are not checking just to check to
809
00:36:13,760 –> 00:36:19,220
see if there is anything that can get
810
00:36:15,950 –> 00:36:23,590
your attention again the fear of missing
811
00:36:19,220 –> 00:36:26,870
out FOMO right I just wanted to add a
812
00:36:23,590 –> 00:36:30,580
point around what app develop app
813
00:36:26,870 –> 00:36:33,320
developers are not doing so when when I
814
00:36:30,580 –> 00:36:36,920
noticed that that app developers for
815
00:36:33,320 –> 00:36:40,400
email clients whether separate apps
816
00:36:36,920 –> 00:36:42,920
standalone app desktop web whatever and
817
00:36:40,400 –> 00:36:45,740
even on smart phones they they’re not
818
00:36:42,920 –> 00:36:47,120
taking into account the user sort of the
819
00:36:45,740 –> 00:36:49,160
squirrel sort of the squirrel sort of
820
00:36:47,120 –> 00:36:53,420
described that we bounced around
821
00:36:49,160 –> 00:36:56,240
different kinds of email apps and we
822
00:36:53,420 –> 00:36:59,330
swap between them in all these different
823
00:36:56,240 –> 00:37:02,360
sort of idiosyncratic waves what I find
824
00:36:59,330 –> 00:37:04,550
is that even even app developers that
825
00:37:02,360 –> 00:37:07,880
put in a sinking of the ability with
826
00:37:04,550 –> 00:37:10,640
apps apps what they are not doing is
827
00:37:07,880 –> 00:37:13,700
looking at from our level as the users
828
00:37:10,640 –> 00:37:15,590
and seeing I use five different apps and
829
00:37:13,700 –> 00:37:17,870
I use 20 different inboxes for the
830
00:37:15,590 –> 00:37:20,720
following reasons and then designing
831
00:37:17,870 –> 00:37:22,880
from the behavior starting with the
832
00:37:20,720 –> 00:37:25,520
behavior that we are I think we’re all
833
00:37:22,880 –> 00:37:28,430
seeing we use multiple multiples of
834
00:37:25,520 –> 00:37:31,100
everything no one is designing from our
835
00:37:28,430 –> 00:37:34,820
pointer suits suits so we’re sort of
836
00:37:31,100 –> 00:37:36,890
left having to assemble our own sort of
837
00:37:34,820 –> 00:37:39,320
solutions or own individual solutions
838
00:37:36,890 –> 00:37:42,800
without any guidance so even though for
839
00:37:39,320 –> 00:37:45,590
example a blog post that says here if
840
00:37:42,800 –> 00:37:47,270
you want the following result which is
841
00:37:45,590 –> 00:37:48,289
managing lots of different emails for
842
00:37:47,270 –> 00:37:51,140
lots of different reason
843
00:37:48,289 –> 00:37:54,529
here’s a playbook for how you would
844
00:37:51,140 –> 00:37:57,380
construct your the four or five apps you
845
00:37:54,529 –> 00:38:00,579
should use and how you should distribute
846
00:37:57,380 –> 00:38:02,660
hop and hop and how and how you should
847
00:38:00,579 –> 00:38:04,579
which ones you should sync with each
848
00:38:02,660 –> 00:38:06,019
other because essentially what we’re
849
00:38:04,579 –> 00:38:08,929
doing is we’re assembling these little
850
00:38:06,019 –> 00:38:11,059
ecosystems without any guidance so I
851
00:38:08,929 –> 00:38:12,289
think someone were to step up and say
852
00:38:11,059 –> 00:38:15,109
okay I’m going to help you to assemble
853
00:38:12,289 –> 00:38:15,829
your email ecosystem that would serve
854
00:38:15,109 –> 00:38:18,949
your needs
855
00:38:15,829 –> 00:38:21,199
well that would go a long way and we’re
856
00:38:18,949 –> 00:38:24,160
gonna have a entire episode but as I
857
00:38:21,199 –> 00:38:27,559
said earlier in the show on inbox zero
858
00:38:24,160 –> 00:38:29,529
concept called inbox one that I kind of
859
00:38:27,559 –> 00:38:32,079
alluded to a little bit earlier and
860
00:38:29,529 –> 00:38:35,119
processing email messages and we’ll talk
861
00:38:32,079 –> 00:38:36,589
quite a bit more about this in future in
862
00:38:35,119 –> 00:38:39,170
that future episode and I’m sure in
863
00:38:36,589 –> 00:38:41,209
future episodes as well in the remaining
864
00:38:39,170 –> 00:38:43,459
time gentlemen I’d like to talk about
865
00:38:41,209 –> 00:38:46,670
what email applications we currently use
866
00:38:43,459 –> 00:38:49,670
and why so we have just five minutes so
867
00:38:46,670 –> 00:38:51,799
just briefly who wants to get started
868
00:38:49,670 –> 00:38:55,009
with regard to what email applications
869
00:38:51,799 –> 00:38:57,979
you use and and why to manage your
870
00:38:55,009 –> 00:38:59,809
multiple email accounts I kind of start
871
00:38:57,979 –> 00:39:03,079
so that way we go from the most boring
872
00:38:59,809 –> 00:39:06,170
to the most entertaining I work on the
873
00:39:03,079 –> 00:39:09,170
vanilla standard mail dot app on the
874
00:39:06,170 –> 00:39:11,689
iPad and that’s where every account is
875
00:39:09,170 –> 00:39:17,029
and they were everything else I use
876
00:39:11,689 –> 00:39:20,059
outlook as my primary but I have inside
877
00:39:17,029 –> 00:39:21,589
it takes six three four five of my
878
00:39:20,059 –> 00:39:23,479
different email accounts the ones that I
879
00:39:21,589 –> 00:39:27,170
said are public facing they all come
880
00:39:23,479 –> 00:39:32,749
into this one then and and I also have
881
00:39:27,170 –> 00:39:36,349
access to Gmail of course and I have a
882
00:39:32,749 –> 00:39:39,439
different app that I use on my my
883
00:39:36,349 –> 00:39:42,289
smartphone primarily because it allows
884
00:39:39,439 –> 00:39:43,699
me to delete email from the smartphone
885
00:39:42,289 –> 00:39:45,380
but not delete it from the server
886
00:39:43,699 –> 00:39:48,170
that’s only reason I use this particular
887
00:39:45,380 –> 00:39:49,699
app I think I think that’s I think
888
00:39:48,170 –> 00:39:52,810
that’s about it the others are our web
889
00:39:49,699 –> 00:39:58,360
apps of kind of a similar nature
890
00:39:52,810 –> 00:40:00,820
I run outlook on my desktop my Windows
891
00:39:58,360 –> 00:40:04,870
desktop I run it on my Android phone
892
00:40:00,820 –> 00:40:08,080
I used the Gmail web client for a lot of
893
00:40:04,870 –> 00:40:11,230
things that don’t parallel themselves
894
00:40:08,080 –> 00:40:13,180
into Outlook I’ve used I don’t Lord
895
00:40:11,230 –> 00:40:14,650
knows how many different apps on the
896
00:40:13,180 –> 00:40:17,920
phone trying to find one that works
897
00:40:14,650 –> 00:40:19,630
cleanly for me the big thing is rapid
898
00:40:17,920 –> 00:40:22,080
processing so I need an app that allows
899
00:40:19,630 –> 00:40:24,610
me to control the swipe functionality
900
00:40:22,080 –> 00:40:27,850
outlook allows me to control it in a way
901
00:40:24,610 –> 00:40:29,470
where I can set a left swipe doing one
902
00:40:27,850 –> 00:40:31,240
thing and a right swipe doing another
903
00:40:29,470 –> 00:40:32,800
and it be consistent and then I can
904
00:40:31,240 –> 00:40:34,810
actually flip through my emails very
905
00:40:32,800 –> 00:40:37,560
quickly and process them there was a
906
00:40:34,810 –> 00:40:39,550
great app for a while called Alto
907
00:40:37,560 –> 00:40:42,880
unfortunately they have discontinued it
908
00:40:39,550 –> 00:40:44,950
which seems to be the lot in life that
909
00:40:42,880 –> 00:40:46,270
most of these have that was very
910
00:40:44,950 –> 00:40:49,000
powerful and allowing that kind of
911
00:40:46,270 –> 00:40:51,070
control but outlook is the primary one I
912
00:40:49,000 –> 00:40:53,530
use and it’s mostly for the fact that
913
00:40:51,070 –> 00:40:55,750
it’s fairly consistent for me it’s got
914
00:40:53,530 –> 00:40:57,940
to be everything has to be able to
915
00:40:55,750 –> 00:41:00,550
synchronize back to the cloud so the
916
00:40:57,940 –> 00:41:02,680
clients themselves are just interacting
917
00:41:00,550 –> 00:41:06,790
with the web servers themselves and the
918
00:41:02,680 –> 00:41:08,770
behavior has to be consistent so will I
919
00:41:06,790 –> 00:41:11,470
stick with Outlook forever probably not
920
00:41:08,770 –> 00:41:14,740
I’ll probably find something else who
921
00:41:11,470 –> 00:41:17,470
knows so for me I use several
922
00:41:14,740 –> 00:41:19,750
applications across my ecosystem in
923
00:41:17,470 –> 00:41:21,820
order to manage email so I use currently
924
00:41:19,750 –> 00:41:26,290
Newton which is a subscription-based
925
00:41:21,820 –> 00:41:28,810
email software for iOS Android Mac and
926
00:41:26,290 –> 00:41:32,620
Windows and that has actually been
927
00:41:28,810 –> 00:41:35,050
really great now in deference to
928
00:41:32,620 –> 00:41:38,800
Francis’s situation where you might be
929
00:41:35,050 –> 00:41:43,390
using pop3 you know it doesn’t handle
930
00:41:38,800 –> 00:41:44,320
non I mapped email accounts and so you
931
00:41:43,390 –> 00:41:46,410
know there’s just a problem with
932
00:41:44,320 –> 00:41:48,970
handling legacy application
933
00:41:46,410 –> 00:41:51,970
infrastructure or email infrastructure
934
00:41:48,970 –> 00:41:54,130
that is and and and pop is definitely
935
00:41:51,970 –> 00:41:56,020
one of them and so you know a lot of
936
00:41:54,130 –> 00:41:58,630
these developers have basically decided
937
00:41:56,020 –> 00:42:00,330
not to support legacy technologies and I
938
00:41:58,630 –> 00:42:04,390
and I think there’s a certain I
939
00:42:00,330 –> 00:42:06,130
understand what their why because it
940
00:42:04,390 –> 00:42:06,730
takes resources to be able to do so but
941
00:42:06,130 –> 00:42:09,990
I
942
00:42:06,730 –> 00:42:12,550
so recognize that email is a very old
943
00:42:09,990 –> 00:42:15,070
technology and there needs to be some
944
00:42:12,550 –> 00:42:18,730
level of backwards compatibility for
945
00:42:15,070 –> 00:42:20,920
these these systems and as much as I
946
00:42:18,730 –> 00:42:22,270
don’t use it anymore I still understand
947
00:42:20,920 –> 00:42:25,660
that there are a lot of people who still
948
00:42:22,270 –> 00:42:27,760
do so that that’s that’s my desktop
949
00:42:25,660 –> 00:42:29,920
environment oh I’m sorry
950
00:42:27,760 –> 00:42:31,830
so Newton is one that I use in an opera
951
00:42:29,920 –> 00:42:34,960
mail is the other and that segments my
952
00:42:31,830 –> 00:42:36,400
email addresses that I don’t want email
953
00:42:34,960 –> 00:42:39,430
accounts that I don’t want to be
954
00:42:36,400 –> 00:42:43,210
checking on my phone or in in any sense
955
00:42:39,430 –> 00:42:45,730
of the matter real time so I’m sorry I
956
00:42:43,210 –> 00:42:48,250
said that backwards so Newton handles
957
00:42:45,730 –> 00:42:50,080
all of my kind of real-time email that I
958
00:42:48,250 –> 00:42:53,140
want to be able to access across both
959
00:42:50,080 –> 00:42:56,619
phone and and desktop on mobile and
960
00:42:53,140 –> 00:42:58,390
desktop I use opera mail which is opera
961
00:42:56,619 –> 00:43:01,270
the web browser has their own email
962
00:42:58,390 –> 00:43:03,910
client and the Opera mail client which
963
00:43:01,270 –> 00:43:06,730
is also free software that is a flavor
964
00:43:03,910 –> 00:43:09,490
of open-source and I use that for the
965
00:43:06,730 –> 00:43:10,990
desktop and I use that to access pretty
966
00:43:09,490 –> 00:43:14,200
much everything else on my mobile phone
967
00:43:10,990 –> 00:43:16,840
I use the Gmail app I use inbox by Gmail
968
00:43:14,200 –> 00:43:18,160
which is which I use for fairly light
969
00:43:16,840 –> 00:43:20,560
processing and we’ll talk about that
970
00:43:18,160 –> 00:43:22,480
obviously in the next episode Newton and
971
00:43:20,560 –> 00:43:23,950
then outlook so I separate those email
972
00:43:22,480 –> 00:43:25,780
accounts across different devices and
973
00:43:23,950 –> 00:43:27,970
this really helps with just managing
974
00:43:25,780 –> 00:43:29,950
notifications you can figure out a way
975
00:43:27,970 –> 00:43:32,859
to clean out my frickin inbox I’d be
976
00:43:29,950 –> 00:43:34,330
happy I’m a that that’s that’s I think
977
00:43:32,859 –> 00:43:36,280
that’s the challenge that everybody has
978
00:43:34,330 –> 00:43:39,940
when you look at email I mean I’ve
979
00:43:36,280 –> 00:43:42,550
wanted to use email as an instant
980
00:43:39,940 –> 00:43:44,859
messenger in times it’s a task list it’s
981
00:43:42,550 –> 00:43:47,800
a calendar reference it’s it’s a the
982
00:43:44,859 –> 00:43:50,109
biggest catch hall bucket that we’ve got
983
00:43:47,800 –> 00:43:52,840
and it I can’t think of anything that’s
984
00:43:50,109 –> 00:43:55,450
more frustrating so if we can focus on
985
00:43:52,840 –> 00:43:58,840
some ways of identifying how we clean
986
00:43:55,450 –> 00:44:01,720
this mess up I think I know I would be
987
00:43:58,840 –> 00:44:04,359
happy well I think you have provided a
988
00:44:01,720 –> 00:44:07,420
perfect segue which is to say that our
989
00:44:04,359 –> 00:44:10,810
next episode is going to be about inbox
990
00:44:07,420 –> 00:44:13,570
processing and inbox one and getting to
991
00:44:10,810 –> 00:44:17,170
inbox zero if that’s if that’s a reality
992
00:44:13,570 –> 00:44:18,010
for you or a desire for you and that’s
993
00:44:17,170 –> 00:44:20,440
we’re going to talk about the next
994
00:44:18,010 –> 00:44:24,519
episode so I’m really excited to do that
995
00:44:20,440 –> 00:44:26,799
and so thank you to Augusto art and
996
00:44:24,519 –> 00:44:29,440
Frances for joining me here on this show
997
00:44:26,799 –> 00:44:31,119
today I want to I want to make sure
998
00:44:29,440 –> 00:44:32,980
listeners know that if you have a
999
00:44:31,119 –> 00:44:35,740
question or a comment about this episode
1000
00:44:32,980 –> 00:44:39,130
please head over to productivity cast
1001
00:44:35,740 –> 00:44:41,049
dotnet forward slash contact and let us
1002
00:44:39,130 –> 00:44:42,369
know if you have something that we that
1003
00:44:41,049 –> 00:44:43,720
we discussed that you have a question
1004
00:44:42,369 –> 00:44:45,430
about or you have comment about the show
1005
00:44:43,720 –> 00:44:47,170
touch base with us let us know we’re
1006
00:44:45,430 –> 00:44:49,029
always excited and happy to hear from
1007
00:44:47,170 –> 00:44:50,980
our listeners you can find this
1008
00:44:49,029 –> 00:44:54,039
episode’s show notes and how to
1009
00:44:50,980 –> 00:44:57,250
subscribe at productivity cast.net
1010
00:44:54,039 –> 00:44:59,140
forward slash zero to eight for episode
1011
00:44:57,250 –> 00:45:01,480
28 here’s to your productive life that’s
1012
00:44:59,140 –> 00:45:03,670
it for this productivity cast the weekly
1013
00:45:01,480 –> 00:45:06,130
show about all things productivity with
1014
00:45:03,670 –> 00:45:08,410
your hosts Ray Sidney-Smith and Augusto
1015
00:45:06,130 –> 00:45:10,650
Pinaud with Francis Wade and art Gelwicks