061 Personal Kanban - ProductivityCast

061 Personal Kanban: Visualizing Your Productivity System

If you haven’t heard about Kanban before (which many of our productivity enthusiasts had not, so you’re not alone!) started as a lean manufacturing process by Taiichi Ohno. It has since branched off into a process management and improvement method used by many in the productivity community (especially in the Lean, Six Sigma and Agile communities). In practical terms, with Personal Kanban, you create a visual process management system (Kanban means “billboard” in Japanese) for what you’re going to do, what you’re currently working on, and how much you want to do (or what’s been done). There are many tools out there that help manage these kinds of boards and different styles for facilitating the boards. That’s what we discuss in this latest episode of ProductivityCast!

N.B. Ray mentioned mistakenly kanban was developed in the 1960s/70s but it was actually developed in the 1940s/50s.

(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/061 for clickable links, the full show notes and transcript of this cast.)

Enjoy! Give us feedback! And, thanks for listening!

If you’d like to continue discussing managing digital notebooks from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast | Personal Kanban

Ray Sidney-Smith

Augusto Pinaud

Art Gelwicks

Francis Wade

Show Notes | Personal Kanban

Resources we mention, including links to them, will be provided here. Please listen to the episode for context.

Personal Kanban: Mapping Work | Navigating Life by Tonianne DeMaria Barry and Jim Benson

Getting Things Done: The Art of Stress-Free Productivity by David Allen

Essentialism: The Disciplined Pursuit of Less by Greg McKeown

The Bullet Journal Method: Track the Past, Order the Present, Design the Future by Ryder Carroll

Rules of Personal Kanban

  1. Visualize your work
  2. Limit your work-in-progress

Post-It Notes




Microsoft Planner


Being Productive podcast hosted by Art Gelwicks

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).

Read More

Download a PDF of raw, text transcript of the interview here.

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