The Ultimate GTD App According to David Allen - ProductivityCast

The Ultimate GTD App According to David Allen

At the end of November 2019, David Allen, author and creator of Getting Things Done, held his latest (and presumably final) GTD Summit and at that time, he released his written drawings for what he called the ultimate GTD app. In this cast, we discuss the description provided and whether any existing software has gotten close.

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If you’d like to continue discussing the ultimate GTD app from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Art Gelwicks

Francis Wade

Show Notes | The Ultimate GTD App According to David Allen

Resources we mention, including links to them, will be provided here. Please listen to the episode for context.

Ultimate GTD app (PDF)

eProductivity | Get It All Done in IBM Lotus Notes


Episode #51: The Ultimate GTD App – Part One – Getting Things Done®

Episode #52: The Ultimate GTD App – Part Two – Getting Things Done®

David Allen gives away the ultimate GTD app | Intentionally Productive

David Allen’s GTD App Review – ERW Blog – Effective Remote Work Community

David Allen’s GTD killer app can be created using OmniFocus and Shortcuts – OmniFocus / OmniFocus Automation – The Omni Group Forums

David Allen on the Best Software for GTD – Getting Things Done®

David Allen’s killer GTD app system brought into practice – Bert Kruisdijk

David Allen on the Best Software for GTD – Getting Things Done®

Amazing Marvin


Finot (Google Play)

Microsoft Outlook (purchase Microsoft 365)

Microsoft Access (purchase Microsoft 365)


Remember the Milk




Raw Text Transcript | The Ultimate GTD App According to David Allen

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).

Read More

Download a PDF of raw, text transcript of the interview here.


  1. Dear Howard,

    Thanks for listening Productivity Cast! I have never used Thinking Rock. I begin on a Palm, move from there to OmniFocus when was released and last year to Todoist.

    That said, I beleive that your productivity software it is like a camera. The one you use and carry with you it is the best one.

    Thinking Rock give you a room for an incredible amount of details, that I am sure allow you to plot and dice in the most effective way. I will love to learn more about how you use it.

  2. Dear Tom,
    Thanks for listening ProductivityCast!

    I am glad you were able to get to that 100% listening to ProductivityCast. I like that 150%/100% and I completely agree with you, you need to do what works best for you.

  3. So, I always approached the GTD model as being the 150% of what you need. Its now up to you to figure out which parts constituted your personal 100% solution. Given that, I am comfortable that I have found that 100%. Thank you for your podcasts.

    1. Hi, Tom! Thanks for listening to ProductivityCast!

      I appreciate your 150%/100% perspective. A la Bruce Lee’s Jeet Kune Do, take what is good (for you), leave the rest. 👍🏻

  4. I wrote before to recommend “Thinkingrock”. I used this app for my projects, tasks, and daily use. I found this to be very useful. I would be interested in your comments.


    1. Hi, Howard! Thanks for listening to ProductivityCast!

      I’ve heard good things about ThinkingRock although I haven’t used it myself. I’ll give it a download and a spin to see how it works. What do you like most about it?

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