006 - Getting Control of your Hardware, Part 1 - ProductivityCast

006 Getting Control of your Hardware, Part 1 – ProductivityCast

On this cast, we are excited to introduce a new member of the ProductivityCast team, Francis Wade of 2TimeLabs. Francis joins us on this conversation about getting control of your hardware. We begin with this episode on our hardware setup at the moment and why we have chosen the hardware we have. In the next episode, we dive into the practical components of choosing good hardware for your productivity system.

Enjoy! Give us feedback! And, thanks for listening!

If you’d like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Android OS

Lenovo

HP

Apple iPad

Google Chrome Remote Desktop

Apple iPhone

Mere Presence of a Cell Phone Distracting Says USM Professor

The 7 Habits of Highly Effective People by Stephen R. Covey, PhD

Getting Things Done by David Allen

PushBullet

Mac OS X

Toshiba

Linux Mint

Evernote

KVM switch

20-20-20 Rule for Vision

Raw Text Transcript

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are you ready to manage your work and

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personal world better to live a more

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fulfilling productive life then you’ve

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come to the right place

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welcome to productivity cast the weekly

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show about all things productivity here

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are your hosts Ray Sidney-Smith and

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Augusto Pinaud welcome back everybody to

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another episode of productivitycast I’m

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Ray Sidney-Smith and I am joined with

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Augusto Pinaud today we actually have the

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pleasure of introducing a new

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contributor to the podcast he’ll be a

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regular presence here on the show and

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it’s Francis Wade the founder of

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2Time Labs and ScheduleU in his

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work as an author consultant and trainer

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Francis actively explores the boundaries

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of time-based productivity you can find

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him tweeting @2timelabs

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and so welcome to the show Francis

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and welcome to our listeners morning

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guys the mahira on a non holiday I know

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you guys are having a great Memorial Day

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but I’m in the middle or just about to

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start a working day so I’m I’m not

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relaxed you guys alright relax it’s a

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good way to it’s a good way to call this

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Monday yes I am I am actually going to

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have a regular full workday so so for

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those who are listening this is we’re

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recording on Memorial Day and so this is

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Monday of the Memorial Day 2017 and so

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you know we are we are here recording

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and I’m gonna be working a full day

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normal day it’ll be quiet cuz nobody

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else will be bothering me but we

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recommend to our listeners no not

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particularly actually I think I’m really

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Pro people taking time off and enjoying

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time with their family so do not do as

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do as I say not as I do

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so tonight we’re talking about how we we

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productivity advise those give people

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this advice that we don’t follow we’re

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just talking about that work a lot so

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this is a great example

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absolutely absolutely geez so today we

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are going to be talking about hardware

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I think a lot of us uh in in our sort of

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preparation up to this topic I gusto had

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been talking about this idea that people

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sometimes sort of fall into the hardware

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that they are using to be productive and

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just sort of you know and I think it’s

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true we all kind of come to this place

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where we have the phone we have we have

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the computer we have we have the tablet

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maybe that we are using and we really

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don’t know why or how it’s sort of like

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you know it’s sort of like pens of

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yesteryear you know I used to pick up

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pens at conferences

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so whatever pen I picked up at a

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conference was the pen that I was using

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until it ran out and then I would pick

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up the next pen and and then I fell in

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love with pens and so I was like oh my

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gosh I have to go by you know really

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nice pen and so I started looking for

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the pen that I really wanted I think

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that’s sort of the case with regard to

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productivity enthusiasts I think over

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time we start to pay very close

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attention to the details of all the

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tools that we use and so I thought it

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would be really great for us all to have

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that discussion I had a nice thought of

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brick because I when I moved to Jamaica

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from living in Florida and I no longer

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had CompUSA and BestBuy and I didn’t

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have these electronic stores I didn’t

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have overnight Amazon or 100 our Amazon

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delivery anymore so I had to be very

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careful about my technology choices I

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also didn’t have access to tech support

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that we added in the States so I became

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a bit of an ascetic you know like a monk

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I became very very stingy because when

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you don’t have immediate access to toys

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and gadgets and devices you tend to

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think about it long and hard before you

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actually adopt anything new so today I

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have what I call a I guess a minimalist

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set up so I have an Android Android

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phone it’s it’s because I work out a lot

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I do a lot of exercise my phones get wet

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so and as a result they fail so I’ve

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been through a and maybe four or five in

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the last couple years and I decided no

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more big expenditure so I have a minimal

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an Android

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devices just fast enough just has it off

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memory keeps number of apps tones those

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it does what it needs to do but it does

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it quickly cuz it happens to have a

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pretty quick chip tilt into it but not a

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lot of space and then I have that link

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to a Lenovo laptop

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I used to use Toshiba but then I

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switched over turn over because of the

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reliability factor had a same problem

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when my computer dies in Jamaica it

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takes a few weeks to replace it if I’m

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getting it from the states so I went

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through Dell went through Sasebo and I

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know with Lenovo and haven’t had one die

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on me yet knock on wood and I use a an

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Amazon fire tablet again pure minimalist

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what do I when I got it I really didn’t

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know what I was going to use it for

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because it’s a couple years ago I saw

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everyone using their as a nest egg but I

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really want another gadget I thought

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about it long and hard I said well at

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least need to be in the world of tablets

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I know that I have a tablet and I have

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the three devices the three screens that

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I work with I see that I use them

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differently and I’m trying to sort of

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segment the way in which I use each

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device so I use my tablet for

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consumption

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mostly it’s my it’s what I call my I’m

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lazy boy device you can have all those

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chairs that sort of leans back kicks up

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a footrest and I can lean back and

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consume or read or listen or watch or so

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it’s it’s it’s where I am passive does

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that make sense

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oh yeah absolutely right I’m not

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creating anything when I’m using my

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tablet I’m just consuming just only

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consume much of my laptop is were my

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creation takes place so this is where I

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need every thaller poll all the

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different devices I need sound any good

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song so microphone is plugged in here

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and my headphone my like good headphones

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are plugged in this is where I produce

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contents that’s where I do heavy duty

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processing of email and my phone is it’s

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just sort of a convenience I guess it’s

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what I use when

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I’m away from either the from the tablet

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or the laptop it’s when I’m on the move

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I’ve taken off apps from my phone that

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don’t fit that description so it has

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email for example I took off the heavy

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duty office apps because I don’t you I

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don’t process or create anything on my

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on my phone not really it’s just it’s

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just a user for reminders a lot it’s

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moose it’s one I listen to the moose

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so of all the notifications that I

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listen to I listen to the phone the ones

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on my phone I try to use that as my

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mobile notification device the one that

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travels with me all the time so it’s my

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notifier and while my laptop does give

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me notifications I it’s really my phone

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that I let try to listen to my tablet

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I’m about to turn off notifications from

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there once I figure out how but only

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listen to that at all

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so I guess I’ve sort of split my use

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among the three the three different

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types of screens I’m trying to separate

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them even further as new software comes

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out that allows me to do that I’m trying

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to do that so using Windows 10 on the

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Lenovo laptop no 7000 sigh I refuse to I

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tried it for both uh was an hour I think

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a couple hours and I said oh no no no

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house was well early adopters I said oh

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no no no it slowed my machine don’t talk

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crawl and it was sort of the first or

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second week er that you know my first

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solid came out and started being rolled

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out and I said oh no no no I’m not

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messing with this thing at all and

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unless like I can be I can be convinced

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that it’s gonna impact my productivity

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and so far I keep reading I can’t see a

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single feature that I would gain that

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would make a profound enough difference

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to run the risk of screwing something up

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get used to the interface yeah I my wife

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has Windows 8 on her computer and every

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time I log in the night what day

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and when they fix that with Windows 10

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somewhat but well they can send kind of

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an eight point one eight point one I

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think was a really was really necessary

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they brought back the the start button

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you know something right it made it very

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very unhelpful especially people who are

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more you know older who just really you

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know they they had an entire lifetime of

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computing with a start button and then

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all of a sudden it was gone it was like

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how do i compute you know how do i get

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to the areas it was very very difficult

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for people so i’m really glad that they

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brought back the start button and the

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desktop you know in a in an easier way

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to get to you know things of that nature

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so i formed a sort of a strong opinion

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about that after having that experience

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of not finding the start button and and

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a few other apps that were upgraded in

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ways that developers liked but users

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didn’t mmm that that developers don’t

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pay sufficient attention to user

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behavior and they don’t map out the

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change in the practices that users have

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to engage in in order to use your new

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device or your new app or your new

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upgrade they don’t think it’s through in

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terms of the behaviors and because of

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that there is there a lot of a lot of

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the upgrades just simply people hate

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them but it’s not because the upgrades

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are bad if they were the first you know

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that came what was the first release

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fine it’s just that once you have habits

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in place changing your habits is so hard

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and it’s so unwieldy and it’s so

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difficult that if developers were to

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think you know what am i what habits am

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i asking my users to change in order to

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accept this device that question seems

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to be one that’s missing for the most

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part and that i think that results in

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bad software and bad hardware of course

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can inform factor has so much to do you

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know you I think you’re talking a little

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bit about you know sort of the operating

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system there but I think it makes you

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know on the topic of hardware it makes

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such a huge difference that when I have

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a form factor that you’re used to and

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you’re comfortable you know I’m time

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when when I get to my little segment

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here I’ll talk to talk about my current

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form factor problem but the you know the

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it is it is something that I think

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developers need to have

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more experience with which is all the

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various devices that an operating system

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or a piece of software is going to be on

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and how important that how important

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that affects productivity how about you

0:11:17.839,0:11:30.019
ago sir I leave these days on a 90 at

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least 95 percent tires I begin that

0:11:30.019,0:11:40.279
journey 2000 around 2011 I was abduct

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I’m traveling heavily and I was carrying

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before that I was I had a Mac a MacBook

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and I have HP and I also had another HP

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that was a tablet PC so I carry what I

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literally used to call the dead body

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that thing you know I had that I had a

0:12:00.980,0:12:05.899
scanner that you know scanners now are

0:12:03.920,0:12:08.089
small and nice and beautiful you can

0:12:05.899,0:12:10.160
even use the phone to pick the camera of

0:12:08.089,0:12:11.839
your phone but at that time you know he

0:12:10.160,0:12:15.769
needed to connect and then I have a

0:12:11.839,0:12:19.279
portable printer I travel over 250,000

0:12:15.769,0:12:23.749
miles a year so I basically had an

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office that I could use anywhere when

0:12:23.749,0:12:32.480
the iPad came out it was more out of

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desperation that I try to to reduce the

0:12:32.480,0:12:42.290
weight and see if I could work with a

0:12:37.459,0:12:44.569
minimum really minimum set so the iPad

0:12:42.290,0:12:47.569
was the first tool I picked for that

0:12:44.569,0:12:50.779
could I have pick up PC and could I pick

0:12:47.569,0:12:52.669
a Mac probably but but there was

0:12:50.779,0:12:55.129
something about the iPad that was really

0:12:52.669,0:12:58.459
cool for me at that time so I start

0:12:55.129,0:13:01.730
looking in ways to make it work it is

0:12:58.459,0:13:05.689
perfect no it is 2017 and it stills not

0:13:01.730,0:13:10.369
perfect but I can make around 95% of

0:13:05.689,0:13:13.040
what I do and now even those 5% that

0:13:10.369,0:13:16.369
sometimes require me to login into the

0:13:13.040,0:13:19.520
Mac or into a PC I can even do it from

0:13:16.369,0:13:22.160
the iPad I use Google Chrome next up

0:13:19.520,0:13:24.110
next up and then login you know into the

0:13:22.160,0:13:27.170
Mac and even do it from the iPad on

0:13:24.110,0:13:30.200
those few things that I need to do that

0:13:27.170,0:13:32.990
require me to use a computer and most of

0:13:30.200,0:13:35.510
the time has nothing to do with the

0:13:32.990,0:13:40.760
capabilities of the iPad and has to do

0:13:35.510,0:13:41.480
with how things are coded into into the

0:13:40.760,0:13:44.660
computer

0:13:41.480,0:13:48.140
something like what Francis had I have

0:13:44.660,0:13:51.800
three main devices I have an iPad Mini

0:13:48.140,0:13:55.070
and my iPad Mini is mostly a consumption

0:13:51.800,0:13:59.330
device that’s where I read that’s where

0:13:55.070,0:14:02.899
I’m thinking that were I do you know a

0:13:59.330,0:14:05.020
lot of high-end work I’m not typing or

0:14:02.899,0:14:11.990
writing or anything on that one I

0:14:05.020,0:14:15.260
recently changed my 9.7 iPad to a 12.9

0:14:11.990,0:14:19.670
iPad and for the iPad pro the big one

0:14:15.260,0:14:22.700
and I really mean enjoying that when you

0:14:19.670,0:14:26.089
make this little screen on that one you

0:14:22.700,0:14:29.450
get the equivalent of 29.7 iPad

0:14:26.089,0:14:31.850
side-by-side so as much as you need to

0:14:29.450,0:14:36.050
be really careful on the distraction

0:14:31.850,0:14:38.930
from you know because obviously having

0:14:36.050,0:14:41.170
the possibility of have two screens it

0:14:38.930,0:14:43.670
increased productivity but also increase

0:14:41.170,0:14:46.399
the amount of distraction so you need to

0:14:43.670,0:14:48.890
really keep yourself in check that’s it

0:14:46.399,0:14:49.399
it’s fantastic what you can do with that

0:14:48.890,0:14:52.520
machine

0:14:49.399,0:14:54.130
that machine has four gigabyte of RAM

0:14:52.520,0:14:56.990
that it’s more than what most people

0:14:54.130,0:14:59.899
computers has I understand most people

0:14:56.990,0:15:02.209
don’t know that but but four gigabytes

0:14:59.899,0:15:05.000
of RAM on an iPad really make it fast

0:15:02.209,0:15:10.010
and that make it really fun to work with

0:15:05.000,0:15:13.430
it and finally I have an iPhone is a

0:15:10.010,0:15:18.170
phone I don’t use it mostly for anything

0:15:13.430,0:15:21.589
else even a couple of weeks ago ray send

0:15:18.170,0:15:23.839
me something for me to review and I was

0:15:21.589,0:15:26.149
out and about and I just had my phone

0:15:23.839,0:15:29.529
and I said sorry I kind of read it

0:15:26.149,0:15:31.350
because I don’t have activated I

0:15:29.529,0:15:35.610
remember that

0:15:31.350,0:15:38.639
and well there are I have I have said a

0:15:35.610,0:15:41.449
lot about email an email doesn’t matter

0:15:38.639,0:15:46.139
which device you use and which devices

0:15:41.449,0:15:49.199
you enjoy Judea was email and you need

0:15:46.139,0:15:52.769
to be paying attention to what you do

0:15:49.199,0:15:56.370
with those devices and what you do you

0:15:52.769,0:16:00.750
know with that my focus and my attention

0:15:56.370,0:16:03.779
is my most pressure resource and if I

0:16:00.750,0:16:05.730
allow every electronic device I have

0:16:03.779,0:16:08.130
around me to distract me

0:16:05.730,0:16:12.089
then I will never accomplish anything so

0:16:08.130,0:16:15.329
it’s that the reason why I don’t try to

0:16:12.089,0:16:18.209
do things on the iPad Mini that I do on

0:16:15.329,0:16:20.819
the other iPad can I do oh yeah I have

0:16:18.209,0:16:25.829
wrote three or four books on the iPad

0:16:20.819,0:16:28.230
Mini the question is is the big iPad

0:16:25.829,0:16:30.690
better yes I write on a Scrivener the

0:16:28.230,0:16:32.399
four gigabytes of RAM make a difference

0:16:30.690,0:16:35.430
when you are working on a Scrivener on

0:16:32.399,0:16:38.069
the iPad and that make it way nicer to

0:16:35.430,0:16:40.290
work in it so I stopped trying to make

0:16:38.069,0:16:42.810
the iPad Mini work for that and went

0:16:40.290,0:16:45.630
directly to only write with the big

0:16:42.810,0:16:48.089
keyboard the biggest screen and anyways

0:16:45.630,0:16:50.100
most of the time I carry everything yeah

0:16:48.089,0:16:52.139
you brought up a point about distraction

0:16:50.100,0:16:55.290
Augusto and it’s funny

0:16:52.139,0:16:57.300
I think was back in 2014 the University

0:16:55.290,0:16:59.579
of Southern Maine had done this study of

0:16:57.300,0:17:02.370
students and it said that actually one

0:16:59.579,0:17:05.280
what a phone is in in just in your

0:17:02.370,0:17:07.260
presence like is when it’s visible it

0:17:05.280,0:17:11.130
makes you more distracted and therefore

0:17:07.260,0:17:13.740
less productive and so the suggestion

0:17:11.130,0:17:15.990
that came out of this this you know

0:17:13.740,0:17:17.939
published study and the journal social

0:17:15.990,0:17:20.280
psychology talks about this idea of

0:17:17.939,0:17:22.589
putting your cell phone or your

0:17:20.280,0:17:25.110
smartphone out of view when you’re

0:17:22.589,0:17:26.610
working on a computer or tablet or

0:17:25.110,0:17:29.309
something like that because it actually

0:17:26.610,0:17:31.650
makes you less productive I think that’s

0:17:29.309,0:17:34.830
very fascinating so we we all have to be

0:17:31.650,0:17:36.840
very cautious of what even devices we

0:17:34.830,0:17:39.210
have in front of us like our phone

0:17:36.840,0:17:42.330
because the phone you know maybe not

0:17:39.210,0:17:44.760
even because the notifications are you

0:17:42.330,0:17:46.830
know flashing or buzzing or

0:17:44.760,0:17:49.980
or dinging it’s because you know in

0:17:46.830,0:17:51.720
reality those things are going to just

0:17:49.980,0:17:53.280
make us less productive even by their

0:17:51.720,0:17:55.740
mirror visual presence

0:17:53.280,0:17:57.900
I yearn for a powerful notification

0:17:55.740,0:18:00.240
program that could control my

0:17:57.900,0:18:03.900
notifications across all my devices I

0:18:00.240,0:18:06.030
yearn for it I’m like please please and

0:18:03.900,0:18:09.450
and I think if they could if they could

0:18:06.030,0:18:11.190
customize notifications per for anything

0:18:09.450,0:18:14.640
you know just like us customize and

0:18:11.190,0:18:18.750
control them I’d be so happy I’d be I’d

0:18:14.640,0:18:22.760
be over the moon and sound like the

0:18:18.750,0:18:22.760
Apple fan guy but the apples there we go

0:18:24.320,0:18:29.610
people can do that pretty much every

0:18:27.120,0:18:32.640
ring device you tell and whatever you

0:18:29.610,0:18:35.850
tell but no we we notice we don’t notice

0:18:32.640,0:18:39.630
how much destruction you know a cell

0:18:35.850,0:18:42.690
phone the problem is I said this I have

0:18:39.630,0:18:43.800
said this before and if you go back to

0:18:42.690,0:18:46.740
the 80s

0:18:43.800,0:18:49.560
okay the transition between the 80s and

0:18:46.740,0:18:51.960
the 90s was clear okay when you change

0:18:49.560,0:18:54.240
when when you change for what was you

0:18:51.960,0:18:56.700
know the Cubbies world – the getting

0:18:54.240,0:18:58.920
things done world the transition you

0:18:56.700,0:19:00.960
know it came we started the United

0:18:58.920,0:19:02.930
States were changing and most jobs were

0:19:00.960,0:19:05.250
changing from a line to a

0:19:02.930,0:19:07.170
service-oriented the problem is the

0:19:05.250,0:19:09.300
change that came after that was a

0:19:07.170,0:19:12.270
technology change and most people didn’t

0:19:09.300,0:19:16.350
even notice you know when when you think

0:19:12.270,0:19:18.900
about FaceTime and I and I look this you

0:19:16.350,0:19:22.290
know I see this with my kids and it is

0:19:18.900,0:19:24.990
incredible if I tell right now to the

0:19:22.290,0:19:26.970
three of us who spend we are not going

0:19:24.990,0:19:28.950
to admit how many hours on the phones

0:19:26.970,0:19:29.490
and video conference and those kind of

0:19:28.950,0:19:31.830
things

0:19:29.490,0:19:34.260
if I tell you I’m going to call you

0:19:31.830,0:19:38.340
right now okay and we’re going to do a

0:19:34.260,0:19:38.790
FaceTime or or a Skype call okay or even

0:19:38.340,0:19:44.040
this

0:19:38.790,0:19:46.370
okay you’re you mentally set yourself to

0:19:44.040,0:19:49.580
that okay because would you leave the

0:19:46.370,0:19:52.770
before so where this was impossible and

0:19:49.580,0:19:55.980
the earliest stages of this where it was

0:19:52.770,0:19:58.500
awful to them all to the point where we

0:19:55.980,0:20:00.960
are right now in three different cities

0:19:58.500,0:20:03.990
and we can even go and record remotely

0:20:00.960,0:20:08.700
when you look at my kids okay

0:20:03.990,0:20:10.260
they get their iPad okay to call your

0:20:08.700,0:20:13.549
grandparents okay

0:20:10.260,0:20:17.400
and they don’t understand the technology

0:20:13.549,0:20:19.230
that is behind that for them that is you

0:20:17.400,0:20:21.450
know you could see my four-year-old

0:20:19.230,0:20:23.370
getting mad because grandma is not

0:20:21.450,0:20:29.070
picking the phone and he’s calling on

0:20:23.370,0:20:32.610
FaceTime how dare she is nothing but for

0:20:29.070,0:20:35.309
them that technology is nothing that’s

0:20:32.610,0:20:39.179
that’s the reality they don’t even

0:20:35.309,0:20:42.480
consider you know for for us we think on

0:20:39.179,0:20:45.450
Wow how far quick

0:20:42.480,0:20:49.530
technology has come for them they don’t

0:20:45.450,0:20:52.070
know anything else yes so I just want to

0:20:49.530,0:20:54.690
double back for a moment to Francis’s

0:20:52.070,0:20:56.549
discussion about notifications and then

0:20:54.690,0:20:58.549
I’ll talk about my setup but the but

0:20:56.549,0:21:02.429
Francis you might want to check out

0:20:58.549,0:21:04.470
pushbullet so pushbullet and I’ll put a

0:21:02.429,0:21:07.470
link to it in the in the note show notes

0:21:04.470,0:21:09.240
but pushbullet handles notifications I

0:21:07.470,0:21:11.940
don’t think it handles it in the way in

0:21:09.240,0:21:15.240
which you’re looking for but it may do

0:21:11.940,0:21:17.610
some more I’m not sure so but I think

0:21:15.240,0:21:20.570
any suggestion at this point yeah yeah I

0:21:17.610,0:21:24.330
use I use pushbullet for management of

0:21:20.570,0:21:26.760
notifications from my my tablet and

0:21:24.330,0:21:30.480
phone to my desktop when I want them

0:21:26.760,0:21:34.380
while the iOS and the way iOS manages

0:21:30.480,0:21:35.700
notifications is is great you know there

0:21:34.380,0:21:38.039
are limitations to that if your

0:21:35.700,0:21:41.010
cross-platform and so it’s a nice segue

0:21:38.039,0:21:43.679
to my own and set up which you know I am

0:21:41.010,0:21:46.350
multi operating system right so I use I

0:21:43.679,0:21:47.880
use pretty much you know all the

0:21:46.350,0:21:50.159
operating systems that are available to

0:21:47.880,0:21:51.929
me at any given time so and a lot of

0:21:50.159,0:21:55.530
this has to do with my my work and

0:21:51.929,0:21:57.659
testing different software so I’m I’m

0:21:55.530,0:22:00.600
always you know on multiple operating

0:21:57.659,0:22:05.490
systems so I’m on Mac OS X I’m on you

0:22:00.600,0:22:09.179
know pure Android you know phone and

0:22:05.490,0:22:12.570
then a Samsung flavor of Android on a

0:22:09.179,0:22:17.340
Samsung tablet currently I got a

0:22:12.570,0:22:19.740
some tab and I’m really loving it this

0:22:17.340,0:22:21.780
one has the SIM card in it so I can have

0:22:19.740,0:22:24.810
digital I’m sorry broadband access

0:22:21.780,0:22:27.150
wherever I might be and so that’s been

0:22:24.810,0:22:28.560
really great so having having a tablet

0:22:27.150,0:22:30.720
that can access the internet from

0:22:28.560,0:22:32.250
anywhere has been really nice and it

0:22:30.720,0:22:34.770
creates a hotspot you know if I need

0:22:32.250,0:22:39.270
internet access to my laptop just like

0:22:34.770,0:22:42.060
my phone and so I’ve a Toshiba laptop

0:22:39.270,0:22:43.830
I’ve got an HP laptop I’ve got two

0:22:42.060,0:22:47.370
MacBook Airs sitting in front of me a

0:22:43.830,0:22:49.670
thirteen and an eleven inch and so you

0:22:47.370,0:22:52.620
know and one of those laptops is running

0:22:49.670,0:22:56.010
Windows 10 and one is running Linux Mint

0:22:52.620,0:22:57.810
right now so you know yeah so I’m I’m

0:22:56.010,0:22:59.640
running a lot of different operating

0:22:57.810,0:23:02.040
systems and I and I would and I would

0:22:59.640,0:23:05.130
say that definitely effects other

0:23:02.040,0:23:08.040
people’s productivity in terms of their

0:23:05.130,0:23:09.450
ability to transition between and

0:23:08.040,0:23:11.910
augusto and I have had this discussion

0:23:09.450,0:23:14.550
before Francis so I’m not gonna rehash

0:23:11.910,0:23:16.890
it but it affects productivity in the

0:23:14.550,0:23:19.260
sense that having a switch gears to a

0:23:16.890,0:23:22.050
different interface is and can be

0:23:19.260,0:23:24.810
confusing for people for me I’m using as

0:23:22.050,0:23:27.150
many Google products as possible through

0:23:24.810,0:23:29.700
the Google Chrome interface primarily so

0:23:27.150,0:23:31.560
you know I didn’t even mention the the

0:23:29.700,0:23:41.580
Chromebook flip that I have over here as

0:23:31.560,0:23:45.210
well so Chrome OS so you know my my

0:23:41.580,0:23:46.740
setup is is you know using the Google

0:23:45.210,0:23:49.080
Chrome browser really as a vessel to

0:23:46.740,0:23:50.580
almost everything that I do which is you

0:23:49.080,0:23:52.740
know connected to the web you know I’m

0:23:50.580,0:23:54.540
using a lot of web technologies the

0:23:52.740,0:23:57.180
reason why I have the cross platform is

0:23:54.540,0:23:59.550
because you know I’m using some bits of

0:23:57.180,0:24:00.480
native software that I want on the

0:23:59.550,0:24:03.810
desktop os’s

0:24:00.480,0:24:05.490
and I want to be able to and and it’s

0:24:03.810,0:24:07.350
also you know I do a lot of work with

0:24:05.490,0:24:09.510
Evernote I just I want to be able to

0:24:07.350,0:24:11.880
test and use Evernote on different

0:24:09.510,0:24:14.490
platforms to see how they how they would

0:24:11.880,0:24:15.930
work for a client right and yeah sort of

0:24:14.490,0:24:19.260
that kind of thing do a lot of testing

0:24:15.930,0:24:21.870
for those kinds of software so I think

0:24:19.260,0:24:25.110
for most people my setup is not helpful

0:24:21.870,0:24:26.820
it is not really realistic and but I

0:24:25.110,0:24:28.950
mean what I really do like is the fact

0:24:26.820,0:24:33.660
that my my processing power is

0:24:28.950,0:24:35.910
distributed and I I just really need a

0:24:33.660,0:24:38.310
lot of processing power and to be able

0:24:35.910,0:24:41.130
to switch back and forth between you

0:24:38.310,0:24:43.160
know loading something on one page so

0:24:41.130,0:24:45.420
that I can be doing something on another

0:24:43.160,0:24:48.420
you know like if I’m if I’m loading a

0:24:45.420,0:24:50.700
web site or a large database file I want

0:24:48.420,0:24:53.190
to be able to continue to keep working

0:24:50.700,0:24:55.200
while that’s happening and this allows

0:24:53.190,0:24:56.940
me to be able to do that that I think

0:24:55.200,0:24:59.310
you know is if you have just one

0:24:56.940,0:25:01.590
computer with even a very large display

0:24:59.310,0:25:04.530
and I’m actually thinking about getting

0:25:01.590,0:25:07.080
a new display for my primary computer to

0:25:04.530,0:25:08.690
you know be able to do more as I think

0:25:07.080,0:25:12.300
the screen is just not big enough and

0:25:08.690,0:25:14.040
you know I I still really need multiple

0:25:12.300,0:25:16.080
computers so that I’m I’m capable of

0:25:14.040,0:25:18.420
testing I still think that I could

0:25:16.080,0:25:21.840
reduce the number of computers I use on

0:25:18.420,0:25:24.090
a regular basis so that I’m I’m doing a

0:25:21.840,0:25:25.740
little bit more focused work on a larger

0:25:24.090,0:25:27.450
screen so that’s where I’m sort of going

0:25:25.740,0:25:29.850
with things you have multiple keyboards

0:25:27.450,0:25:32.820
or do you have one keyboard that allows

0:25:29.850,0:25:35.370
you to access the different OSS can you

0:25:32.820,0:25:39.300
switch between them yeah so I came from

0:25:35.370,0:25:41.640
a world of the KVM switch where I had

0:25:39.300,0:25:44.730
actually four different computers

0:25:41.640,0:25:46.980
attached to two different laptops one

0:25:44.730,0:25:49.920
that’s it sat on my desk and one that

0:25:46.980,0:25:51.780
sat on the keyboard tray and so I would

0:25:49.920,0:25:54.960
use four different computers one which

0:25:51.780,0:25:58.560
was our main main server that was many

0:25:54.960,0:26:01.560
many you know offices away in on our

0:25:58.560,0:26:03.500
server room and so I would connect to it

0:26:01.560,0:26:07.290
that way you know and use the KVM switch

0:26:03.500,0:26:09.180
nowadays I’m on all laptops so I

0:26:07.290,0:26:11.370
actually am NOT I’m using different

0:26:09.180,0:26:12.360
keyboards for all of them and so it’s

0:26:11.370,0:26:14.400
the other thing they take up a lot of

0:26:12.360,0:26:17.100
space so you know my desk has to be you

0:26:14.400,0:26:19.980
know you know end to end in computers

0:26:17.100,0:26:21.510
and and the stands that they service it

0:26:19.980,0:26:24.540
in and I’ve gotten I’ve got the setup

0:26:21.510,0:26:27.000
done pretty well so that my tablets it’s

0:26:24.540,0:26:30.120
you know next to the computer the phone

0:26:27.000,0:26:30.930
sits on the computer rest or in its own

0:26:30.120,0:26:33.090
little stand

0:26:30.930,0:26:35.970
I like having all of the screens pretty

0:26:33.090,0:26:38.820
much at the same height and sort of

0:26:35.970,0:26:41.759
touching distance so that I can sort of

0:26:38.820,0:26:44.399
the screens and then type on the laptop

0:26:41.759,0:26:46.320
and see them you know side by side and

0:26:44.399,0:26:49.049
I’ve turned off many of the

0:26:46.320,0:26:50.549
notifications on my my phone and tablet

0:26:49.049,0:26:53.039
so I get only the ones that are

0:26:50.549,0:26:55.860
important which keeps decision and

0:26:53.039,0:26:58.320
notification fatigue to a minimum and so

0:26:55.860,0:27:00.480
so yeah so it’s it’s um it is a bit of

0:26:58.320,0:27:06.990
switching gears I feel like it gives me

0:27:00.480,0:27:08.940
aerobic exercise it’s also good for your

0:27:06.990,0:27:10.740
vision you know you know for those of

0:27:08.940,0:27:12.149
you who don’t know the 20/20 rule

0:27:10.740,0:27:13.830
you’re supposed to every twenty minutes

0:27:12.149,0:27:16.320
you’re supposed to look away from your

0:27:13.830,0:27:18.629
you know screen for about twenty seconds

0:27:16.320,0:27:21.600
you know to something 20 feet away for

0:27:18.629,0:27:24.330
about 20 seconds and switching gears

0:27:21.600,0:27:27.629
between the different you know distances

0:27:24.330,0:27:30.210
for the various screens gives me you

0:27:27.629,0:27:32.309
know gives my eyes a little bit of you

0:27:30.210,0:27:33.690
know exercise but also you know giving

0:27:32.309,0:27:36.149
them a little bit of rest from staring

0:27:33.690,0:27:39.360
at one screen at one distance all the

0:27:36.149,0:27:41.399
time and I do I do have a little note of

0:27:39.360,0:27:42.840
no note afire that tells me to look away

0:27:41.399,0:27:45.509
from my screen so that I can do the

0:27:42.840,0:27:52.529
20-20-20 rule I had a thought actually

0:27:45.509,0:27:55.620
you said my setup may not apply to many

0:27:52.529,0:27:59.960
people and and probably mine either

0:27:55.620,0:28:03.330
and probably Frances either what I have

0:27:59.960,0:28:05.340
identified over the years helping people

0:28:03.330,0:28:09.090
you know move into being

0:28:05.340,0:28:11.909
iPad only or even recommended nope sorry

0:28:09.090,0:28:16.159
you cannot be iPad only is that every

0:28:11.909,0:28:19.799
setup it has their own unique and

0:28:16.159,0:28:23.220
sometimes geek people tend to add more

0:28:19.799,0:28:25.669
computers to set up less geek people you

0:28:23.220,0:28:28.830
know wants to do different things but

0:28:25.669,0:28:32.429
doesn’t matter what you have computer

0:28:28.830,0:28:35.789
wise and and if that’s set up it is what

0:28:32.429,0:28:37.769
is important is to come and look what is

0:28:35.789,0:28:40.620
what is going to allow you to do the job

0:28:37.769,0:28:44.070
more effectively you know you and I were

0:28:40.620,0:28:46.830
discussing recently comment I got from

0:28:44.070,0:28:48.929
from somebody a friend of mine saying

0:28:46.830,0:28:52.039
well the problem is you know I’m in

0:28:48.929,0:28:53.809
stock with this PC computer

0:28:52.039,0:28:55.940
stuck with this computer where I cannot

0:28:53.809,0:28:58.129
install stuff where I cannot change your

0:28:55.940,0:29:00.799
stuff where I cannot do anything of

0:28:58.129,0:29:03.499
those stuff and even that I may agree

0:29:00.799,0:29:06.049
with some of the stuff you said you know

0:29:03.499,0:29:08.559
I’m stuck that’s this is what it is

0:29:06.049,0:29:13.399
and these are the tools that I have and

0:29:08.559,0:29:16.309
that’s reality you know limit in a way a

0:29:13.399,0:29:19.070
lot of people not everybody can come and

0:29:16.309,0:29:21.649
do you know what the three of us do that

0:29:19.070,0:29:23.239
is let’s pick the device or let’s change

0:29:21.649,0:29:24.979
the device because now it’s more

0:29:23.239,0:29:27.470
convenient or less have the three

0:29:24.979,0:29:29.960
devices to work you know the reality is

0:29:27.470,0:29:33.919
there is an incredible large group of

0:29:29.960,0:29:38.840
people who is stuck on whatever machine

0:29:33.919,0:29:39.349
is you know are you thinking in that

0:29:38.840,0:29:42.139
machine

0:29:39.349,0:29:43.970
well the question is why you know if you

0:29:42.139,0:29:46.070
don’t like I understand you need to do

0:29:43.970,0:29:48.049
the job in there but you can go for

0:29:46.070,0:29:50.539
other tools when you now go to high

0:29:48.049,0:29:52.340
level thinking or when you go and do

0:29:50.539,0:29:55.450
planning and when you go and do other

0:29:52.340,0:29:59.029
things so it’s also a matter of

0:29:55.450,0:30:02.539
understand a lot of these solutions are

0:29:59.029,0:30:04.249
coming really out of creativity into

0:30:02.539,0:30:06.979
trying to solve

0:30:04.249,0:30:09.019
I want problems when I travel when I

0:30:06.979,0:30:11.659
used to travel a lot yeah I check email

0:30:09.019,0:30:14.840
on my ax on my phone you know my phone

0:30:11.659,0:30:17.019
was my main email machine because that

0:30:14.840,0:30:19.700
was the thing that was with me 24/7

0:30:17.019,0:30:22.070
since I don’t travel that much when I

0:30:19.700,0:30:24.470
don’t need it probably if I will start

0:30:22.070,0:30:27.470
traveling again hopefully not that much

0:30:24.470,0:30:29.119
at least okay I will need to activate an

0:30:27.470,0:30:32.299
email on the phone because that’s the

0:30:29.119,0:30:34.639
main computer for me and that’s what you

0:30:32.299,0:30:37.460
need to understand is what is the main

0:30:34.639,0:30:39.889
computer and what need to be done in

0:30:37.460,0:30:42.739
that main computer and what can be done

0:30:39.889,0:30:45.349
in a different way because he otherwise

0:30:42.739,0:30:48.320
you can you can throw hard work at the

0:30:45.349,0:30:50.779
problem but if you don’t think what is

0:30:48.320,0:30:53.479
the problem and what can be the creative

0:30:50.779,0:30:56.599
solution to the problem you know throw

0:30:53.479,0:30:59.330
hard word at it will not solve it you

0:30:56.599,0:31:01.309
know Frances begin saying he had you

0:30:59.330,0:31:02.809
know the three devices and this device

0:31:01.309,0:31:05.350
he used for consumption

0:31:02.809,0:31:08.590
and and I

0:31:05.350,0:31:10.870
you know guarantee that decide that that

0:31:08.590,0:31:13.539
device was going to be you know the

0:31:10.870,0:31:16.570
consumption that the consumption device

0:31:13.539,0:31:19.120
was in a decision that was made you know

0:31:16.570,0:31:20.980
in a morning oh well I’m going to go and

0:31:19.120,0:31:23.440
buy the device and now it is go ahead

0:31:20.980,0:31:25.750
with just France option you know it’s

0:31:23.440,0:31:27.639
been a problem I would love if Frances

0:31:25.750,0:31:29.529
can spend a couple of minutes into

0:31:27.639,0:31:33.340
explaining how do you reach that

0:31:29.529,0:31:35.830
conclusion and I estimate we are going

0:31:33.340,0:31:39.549
to need an episode two on this next week

0:31:35.830,0:31:43.570
but I will love Frances to go into fine

0:31:39.549,0:31:48.779
you make that distinction but why trial

0:31:43.570,0:31:48.779
and error that’s all I have for you

0:31:53.970,0:31:59.139
nothing there’s nothing wrong with the

0:31:58.090,0:32:00.850
day Morgana

0:31:59.139,0:32:03.850
you know what I mean and being sort of

0:32:00.850,0:32:05.980
natural you know I will I will say it as

0:32:03.850,0:32:07.419
we as we close out you know for me I was

0:32:05.980,0:32:12.190
recently trying to make the decision

0:32:07.419,0:32:15.009
between the using an Android base Lenovo

0:32:12.190,0:32:18.789
yoga book you know which has got this

0:32:15.009,0:32:21.519
really great handwriting surface and you

0:32:18.789,0:32:24.460
know haptic keyboard that sort of flips

0:32:21.519,0:32:26.320
behind the the the screen and becomes a

0:32:24.460,0:32:30.539
tablet and is sort of this hybrid

0:32:26.320,0:32:33.190
between a laptop and a tablet device and

0:32:30.539,0:32:35.230
almost a writing device as well because

0:32:33.190,0:32:37.629
it does all of these great you know

0:32:35.230,0:32:40.720
capable of drawing and whatnot but at

0:32:37.629,0:32:44.200
the end of the day I recognized that you

0:32:40.720,0:32:45.250
know my needs in terms of software were

0:32:44.200,0:32:48.009
very different

0:32:45.250,0:32:49.929
you know if I were maybe more artistic

0:32:48.009,0:32:51.970
you know I did did some kind of visual

0:32:49.929,0:32:55.120
arts work where I where I was actually

0:32:51.970,0:32:57.149
drawing and sketching a lot maybe it

0:32:55.120,0:33:00.129
might have pushed me in that direction

0:32:57.149,0:33:03.039
but the kind of work that I do you know

0:33:00.129,0:33:06.990
I I recognize that the that the tablet

0:33:03.039,0:33:10.269
was really going to serve me better and

0:33:06.990,0:33:14.019
limited make sure that you understand

0:33:10.269,0:33:15.970
this limited my functionality so that I

0:33:14.019,0:33:18.100
could be more productive again it

0:33:15.970,0:33:18.909
allowed me to focus the what did I need

0:33:18.100,0:33:21.759
to do on this

0:33:18.909,0:33:25.749
top in order to get things done and it

0:33:21.759,0:33:28.330
wasn’t you know having a Wacom based you

0:33:25.749,0:33:31.419
know fun little tablet drawing tool

0:33:28.330,0:33:33.549
built into my Lenovo yoga book and I was

0:33:31.419,0:33:34.869
getting it because it was going it was I

0:33:33.549,0:33:37.090
was gonna play around with it and I

0:33:34.869,0:33:39.159
recognized that doodling during a

0:33:37.090,0:33:41.139
meeting isn’t something that I need or

0:33:39.159,0:33:42.879
want to do and I know that’s something

0:33:41.139,0:33:44.499
that people do and I get the people

0:33:42.879,0:33:46.299
doodle while they’re on conference calls

0:33:44.499,0:33:48.369
they doodle while they’re in meetings I

0:33:46.299,0:33:49.779
don’t do that and I don’t want to

0:33:48.369,0:33:51.519
encourage myself to do that

0:33:49.779,0:33:53.590
because I take notes in order to focus

0:33:51.519,0:33:56.889
and so I actually made the conscious

0:33:53.590,0:33:59.139
decision to not get something that was

0:33:56.889,0:34:00.820
going to be more distracting than not in

0:33:59.139,0:34:01.960
terms of hardware because I knew that I

0:34:00.820,0:34:04.659
want to play with it you know it has

0:34:01.960,0:34:07.119
this really great flippin tool piece

0:34:04.659,0:34:09.099
that sort of cradles the device back and

0:34:07.119,0:34:10.690
forth the hinges the device back and

0:34:09.099,0:34:11.980
forth and I was like you know what I’m

0:34:10.690,0:34:14.020
gonna play with that I’m gonna play with

0:34:11.980,0:34:16.240
it until it breaks you know and so I

0:34:14.020,0:34:17.470
just chose chose not to so as you’re

0:34:16.240,0:34:19.839
going forward with making these

0:34:17.470,0:34:21.099
decisions recognize that you know make

0:34:19.839,0:34:23.529
sure that you’re buying technology

0:34:21.099,0:34:25.629
that’s gonna suit the functionality and

0:34:23.529,0:34:27.549
and and what you need to get done as

0:34:25.629,0:34:29.649
opposed to what might actually create

0:34:27.549,0:34:32.429
and cause distractions so you’re

0:34:29.649,0:34:37.029
advising us to actually get a stuff done

0:34:32.429,0:34:37.029
[Laughter]

0:34:37.829,0:34:43.419
well this has been fantastic and this

0:34:41.109,0:34:45.190
has been another episode of productivity

0:34:43.419,0:34:47.079
casts the weekly show about all things

0:34:45.190,0:34:50.470
personal productivity we’ll be back next

0:34:47.079,0:34:52.059
week with another episode and so here’s

0:34:50.470,0:34:54.700
to your productive life thank you very

0:34:52.059,0:34:57.609
much thank you guys that’s it for this

0:34:54.700,0:35:00.010
episode of productivity cast the weekly

0:34:57.609,0:35:02.950
show about all things productivity with

0:35:00.010,0:35:05.369
your hosts ray Sydney Smith and Augusto

0:35:02.950,0:35:05.369
pinaud

 

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