027 - Getting Back to Work

027 Getting Back to Work – ProductivityCast

Have you ever taken time off of work and returned to find yourself not being as productive as you’d like? Whether it’s for a couple days away to a longer hiatus, leaving work behind and then getting back to work can be challenging to your productivity and systems. In this episode, the ProductivityCast team discusses how to get back to work effectively.

Enjoy! Give us feedback! And, thanks for listening!

If you’d like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast | Getting Back to Work

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes | Getting Back to Work

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Getting Things Done by David Allen

ProdPod, Episode 69 — “Day Reset” and Episode 105 — “The Power of Daily Routines”

Raw Text Transcript | Getting Back to Work

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast’s audio).

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are you ready to manage your work and

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personal world better to live a

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fulfilling productive life then you’ve

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come to the right place

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productivity cast the weekly show about

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all things productivity here are your

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hosts ray Sydney Smith and Augusto

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pronounces weight and art Galax welcome

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back everybody to productivity cast the

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weekly show about all things personal

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productivity I’m ray Sydney Smith and

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I’m joined here with Augusto pinaud

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Frances weight and art Galax welcome

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gentlemen to the show thank you great to

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be here hey guys how’s it going pretty

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well pretty well how’s it going with you

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I’ve discovered that I’ve managed to do

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something unfortunate to my Chromebook

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there’s a setting in most of these that

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allow you to change your trackpad to

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what’s called Australian mode and I’m

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thinking oh that would be cool no it

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turns the trackpad upside down like the

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toilets right roll is now upside down

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now so my prod productivity is

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officially half today because every

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scroll is taking twice so yep yep I

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totally get that that’s like the on max

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you can you can scroll two finger scroll

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up or down on the touchpad and of course

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I’m very skeuomorphic so I believe that

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the pad should be you should push up in

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order to push a piece of paper up and so

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therefore that should be the way the

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browser and all browsing should take

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place on the screen other people

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swipe down as though you have a cursor

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right so if you take the cursor to the

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scroll bar you would drag it down but

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that’s actually not how you would swipe

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on a screen most certainly not

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so I’ve matched the screen concept and

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there’s a hefty debate about which is

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the quote-unquote right way but well I’m

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going to need to internet Sarah here the

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right way is sweet hop as you were

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describing the other ways a Windows way

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didn’t work on Windows hasn’t work well

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in Windows I may need to say but you

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know us with the water on the toilet

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happened I don’t know if that discussion

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but let me say it the Australian Way as

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your discs are

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is what the Mac did in virgin years ago

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I don’t remember now which operating

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system when they invert it to make it

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exactly what ray was describing you want

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to go up you push it so the screen goes

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up and down that is after you I agree

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that if you have never used it at the

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beginning it takes a little bit more but

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as soon as you get used when you need to

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go back to the cursor mode it it doesn’t

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makes the cursor mode doesn’t make sense

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I don’t wait so you’re telling me that

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this Australian mode of scrolling is the

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standard on the Mac yeah I know to turn

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it off thank you for making that

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decision easy well let’s let’s get back

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on track

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and and it’s kind of the topic of our

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discussion today which is back to work

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what we’re talking about in terms of

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back to work today is really how to

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become productive after being away from

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work for a while and this could be

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planned and unplanned or unplanned time

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away it could be short or long in terms

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of duration and so I wanted to start off

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with what are the various reasons why

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people are away and Augusto maybe you

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can tell us a little bit about the

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impetus the genesis for having brought

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up this topic in the first place so my

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wife and I have never take a lot of

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vacation understanding location you know

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the the families who are people who go

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and say okay the next seven days I’m

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going to go somewhere on off and I’m not

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going to check work email and stuff my

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wife and I have been travel with our

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work year for years and we may take a

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afternoon off but even when we go and

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travel to a different country or to a

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different city we always travel with

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work you know there is something that we

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find rewarding about being able to work

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on a different city and on a different

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environment and in many cases even super

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productive so

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so we we have never really suffered

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necessarily what people came or called

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it the back to work backlog you know but

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recently we took a trip to New Jersey

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and I was particularly exhausted from

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work so I decided to Monday off and

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Monday roll into Tuesday of Tuesday roll

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into Friday somehow so when when I came

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back to the office

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on on Monday I really have a significant

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backlog of his stuff to take care of and

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it brought the point of all this is what

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people mean was a terrible backlog and

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now what I’m going to to do with all

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this so that’s how the topic of the show

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came I was curious of if we’re riu SFIL

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for people to get tools on how to get

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back after those kind of things then the

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other thing that happened to me so I

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went for work to Vegas and I’m back into

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the office and it was for a trade show

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so most of my day was during the trade

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show even that I did some of the stuff

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at night in the hotel so today I have a

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nice pack of paper in front of my desk

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that is also part of that backlog of

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getting back to work so I proposed the

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topic because I thought it was going to

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be interesting how everybody here deal

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with that because I’m sure and in one

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way or the other do you guys have deal

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with this going away from work for X

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number of days and coming back to the

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backlog but also with the need of catch

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up to speed as soon as possible yeah I

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wanted to I want to also say that you

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know not just for a work trip like you

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did or a family vacation you know there

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can be other kinds of times away from

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work you know this could be

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for illness or surgery whether that be a

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positive or you know a corrective

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surgery you know the maternity and or

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paternity leave if you adhere to maybe

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Tim Ferriss as concepts of of these mini

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retirements you could have you could

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have taken some kind of sabbatical or if

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your professor or in academia you know

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there’s this idea of sabbaticals you

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could be away from work for planned

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reasons that can be of a duration much

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longer than just a week or two so I want

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us to all have this conversation about

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both planned and unplanned time away

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from work and how to get back on and I

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wanted to maybe start with the opposite

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which is for that for that for those

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situations where we have planned to be

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away what are some good ways to prepare

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for time away from work yeah well before

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before I dive too deep into the idea of

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preparing for the plan I think one of

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the biggest issues that you run into is

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people use the ability to work while

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they’re away as kind of a

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get-out-of-jail-free card for actually

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doing proper planning somebody who is

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going to be let’s say going away for a

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week of vacation if they’re going away

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and they’re going to take their laptop

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with them they’re going to take their

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smartphone with them they’re going to

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check their email things like that

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they’ve basically given themselves a

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reason to not fully plan and prepare if

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you want to impress me plan to be

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disconnected for that time period yes

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you always have the option to connect

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and if situations require it but set

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your planning up around not having to be

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engaged in whatever you’re trying to

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take a vacation from that’s the only way

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this is really worthwhile otherwise

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you’re just working from a remote

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location so with that being said I think

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the second part of the planned absence

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really is the self creating or self

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generate

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stress that we induce because we think

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we start to think about all the possible

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things that could go wrong and we start

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to look at all the possible use cases

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and we just build that stress level now

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some people don’t do that some people

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just pack up and go and they’re like

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whatever you guys fend for yourselves

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which is fine that’s one way of looking

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at it but I think in many cases you find

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people who are just like well you know

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this could go wrong where this could

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happen or this could happen and how am I

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gonna take that’s not planning that’s

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panic and it’s gonna take away from

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whatever you’re off doing because in the

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back of your mind you’re going to have

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you know as as allen talks about the

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open loops of these activities you’ve

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got to close those you’ve got to look at

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all of those and say okay is this

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something I can deal with is it

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something I can I can set up an

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opportunity to deal with it in advance

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or is it just something that’s just

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gonna have to wait and give your

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permission give yourself permission to

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allow things to wait there’s a lot of

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moving parts but when it really comes

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down to it if you think about those

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different plans cycles rarely are they

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different if you’re taking three days

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off or two weeks off it’s just the

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length of time the things you have to

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take into consideration they may

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increase with time but they’re still

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going to be the same core types of

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things that you have to deal with so if

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you give yourself permission to do a

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mental exercise take a half hour take

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two hours take four hours out of a week

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and say how would I be prepared to leave

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for a week and go through that exercise

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before you actually have to do it you

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set yourself up for a lot more success

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and you bring up David Allen in the

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getting things done methodology and

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frequently in David Allen’s talks he

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talks about this idea of how how would

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you feel if you operated as though you

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were leaving on vacation all the

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preparatory work that you do in

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preparation of leaving for work and

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again that goes back to your concept of

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whether you’re someone who just you know

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drops everything and walks away from

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your desk when you go on vacation or

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whether you’re somebody who

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has responsibility to others and

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therefore make sure that everyone kind

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of is prepared for your leaving for your

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absence and I think that’s a completely

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kind of different thing than what we’re

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00:11:20,470 –> 00:11:26,310
talking about but kind of the same in a

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lot of ways do you agree or disagree art

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00:11:26,310 –> 00:11:33,400
I think I agree and disagree because

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it’s it really varies it’s very

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individual I mean if we try to put

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together a core recommendation of this

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is what you should do to prepare for a

259
00:11:42,070 –> 00:11:46,660
week’s vacation it’s going to be wrong

260
00:11:44,350 –> 00:11:48,910
80% of the time for 80% of the people

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because of what they do and what they

262
00:11:48,910 –> 00:11:54,010
have to take care of and how they have

263
00:11:50,170 –> 00:11:58,570
to handle it there’s basic guidelines

264
00:11:54,010 –> 00:12:01,990
that we can all follow but when it

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really comes down to being able to

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execute and relax somewhere to be able

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to go somewhere and sit on a beach or

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you know go to the mountains or go to an

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event or whatever and know that yep you

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00:12:14,680 –> 00:12:20,350
know what everything’s handled that’s a

271
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that’s a really hard step in the process

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and I think you have to start small you

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have to start with how would I do this

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00:12:26,890 –> 00:12:31,900
for a day and not the okay I’ll deal

275
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with it when I get back I think that’s

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probably the biggest mistake if we let

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ourselves plan around recovery after

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rather than dealing with before we’re

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just setting ourselves up for a bad

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state because we we all know that the

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work doubles and triples one of my

282
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co-workers came in this morning and he’s

283
00:12:51,370 –> 00:12:55,600
he’s like well let’s see I wonder what

284
00:12:53,620 –> 00:12:58,110
the over-under on the number of emails I

285
00:12:55,600 –> 00:13:00,190
got for being out if three days are and

286
00:12:58,110 –> 00:13:01,810
we were chuckling because I’m like well

287
00:13:00,190 –> 00:13:06,280
you’re probably looking at three digits

288
00:13:01,810 –> 00:13:07,570
and that’s highly highly common so how

289
00:13:06,280 –> 00:13:10,050
do you prepare for that how do you

290
00:13:07,570 –> 00:13:12,400
prepare for walking into that fire hose

291
00:13:10,050 –> 00:13:14,800
there’s only so much you can do and you

292
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have to realistically say you know I’m

293
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gonna do the best I can to prep for this

294
00:13:16,660 –> 00:13:21,400
and I’ll deal with things as they need

295
00:13:18,580 –> 00:13:24,100
to but the more I can lay out

296
00:13:21,400 –> 00:13:24,940
address the better off I’m gonna be so I

297
00:13:24,100 –> 00:13:26,320
don’t know if that answered your

298
00:13:24,940 –> 00:13:28,240
question or not but that’s kind of where

299
00:13:26,320 –> 00:13:29,350
my thing I get it I get it I don’t know

300
00:13:28,240 –> 00:13:31,810
if have you ever taken the real vacation

301
00:13:29,350 –> 00:13:37,720
no I’m listening to what real vacation

302
00:13:31,810 –> 00:13:40,930
so sounds like I’m sort of aligned with

303
00:13:37,720 –> 00:13:45,400
a gusto in the in my behavior which is

304
00:13:40,930 –> 00:13:47,260
that vacation for me is I’m sort of

305
00:13:45,400 –> 00:13:48,730
struggling here because I think I should

306
00:13:47,260 –> 00:13:50,290
be thinking differently than what I’m

307
00:13:48,730 –> 00:13:54,610
thinking because what I’m thinking is

308
00:13:50,290 –> 00:13:58,150
that you know in a world of work-life

309
00:13:54,610 –> 00:14:00,730
integration that there is no big V

310
00:13:58,150 –> 00:14:02,890
vacation and and frankly I’m not I’m not

311
00:14:00,730 –> 00:14:05,140
really interested in a big V vacation in

312
00:14:02,890 –> 00:14:07,390
the sense that I sit on a beach I live a

313
00:14:05,140 –> 00:14:08,680
country where I live in the mountains on

314
00:14:07,390 –> 00:14:13,750
the beaches five minutes away

315
00:14:08,680 –> 00:14:16,750
oh my god lucky well yeah but I don’t

316
00:14:13,750 –> 00:14:19,030
spend four days in a resort sitting on

317
00:14:16,750 –> 00:14:20,350
the beach big you know it’s kind of like

318
00:14:19,030 –> 00:14:23,050
but why would I do that you know it’s

319
00:14:20,350 –> 00:14:25,150
now I go to the beach and I love the

320
00:14:23,050 –> 00:14:27,610
mountains I go hiking running in the

321
00:14:25,150 –> 00:14:30,700
mountains every week but it’s a matter

322
00:14:27,610 –> 00:14:32,530
of lifestyle as opposed to be so binary

323
00:14:30,700 –> 00:14:34,000
which makes me think that there’s a lot

324
00:14:32,530 –> 00:14:37,360
of people who may be in the same

325
00:14:34,000 –> 00:14:39,520
position which is that there there’s a

326
00:14:37,360 –> 00:14:42,310
there’s it’s more a matter of tuning

327
00:14:39,520 –> 00:14:45,010
your mind so that your imbalance whether

328
00:14:42,310 –> 00:14:46,630
regardless of where your body is at that

329
00:14:45,010 –> 00:14:50,290
if your body is in the office its

330
00:14:46,630 –> 00:14:52,540
imbalance if your body is at home on the

331
00:14:50,290 –> 00:14:55,000
weekend it’s imbalance if your body is

332
00:14:52,540 –> 00:14:57,220
in your office in Pittsburgh if your

333
00:14:55,000 –> 00:14:59,110
body is on the beach in Jamaica that

334
00:14:57,220 –> 00:15:01,780
regardless of where you are I’m

335
00:14:59,110 –> 00:15:04,030
wondering if a skill the common skill

336
00:15:01,780 –> 00:15:07,720
isn’t the same it’s just that the blend

337
00:15:04,030 –> 00:15:09,970
of time working versus non-working just

338
00:15:07,720 –> 00:15:11,290
shifts but in my case it never goes to

339
00:15:09,970 –> 00:15:16,810
zero I don’t want to go on a vacation

340
00:15:11,290 –> 00:15:20,230
where I can’t work because for me man is

341
00:15:16,810 –> 00:15:24,160
an artist right she’s a painter and I

342
00:15:20,230 –> 00:15:26,710
don’t think she stops painting in the

343
00:15:24,160 –> 00:15:28,510
sense that she stops creating and that’s

344
00:15:26,710 –> 00:15:30,940
not really time I my life’s a live in

345
00:15:28,510 –> 00:15:33,940
the same way that I really love what I

346
00:15:30,940 –> 00:15:35,330
do and I love it so much that if you

347
00:15:33,940 –> 00:15:38,480
sent me on a vacation

348
00:15:35,330 –> 00:15:40,760
capital V vacation somewhere it’s a to

349
00:15:38,480 –> 00:15:43,250
London what I would do is go find a way

350
00:15:40,760 –> 00:15:45,320
to start working but not working in the

351
00:15:43,250 –> 00:15:47,840
drudgery sense working in the creative

352
00:15:45,320 –> 00:15:48,530
sense because I don’t want to turn the

353
00:15:47,840 –> 00:15:50,150
top off

354
00:15:48,530 –> 00:15:51,470
I don’t want to stop being creative I

355
00:15:50,150 –> 00:15:54,740
don’t want to stop doing that kind of

356
00:15:51,470 –> 00:15:58,370
work I have a suspicion that until the

357
00:15:54,740 –> 00:16:01,340
day I drop that I’m gonna be fighting

358
00:15:58,370 –> 00:16:03,590
with this balance but subtly shifting it

359
00:16:01,340 –> 00:16:05,510
as opposed to turning it on are on if I

360
00:16:03,590 –> 00:16:08,030
have the choice so this is only four of

361
00:16:05,510 –> 00:16:09,980
course the plan Viki planned vacation

362
00:16:08,030 –> 00:16:11,870
I’ll be turning it on and off I won’t be

363
00:16:09,980 –> 00:16:14,290
turning it on enough in this memory it

364
00:16:11,870 –> 00:16:16,610
said I’ll be going from eighty twenty to

365
00:16:14,290 –> 00:16:18,830
thirty seventy does that make any sense

366
00:16:16,610 –> 00:16:22,340
absolutely and I think it’s really

367
00:16:18,830 –> 00:16:25,100
interesting that the I think I see it

368
00:16:22,340 –> 00:16:26,690
very similarly with the artists and your

369
00:16:25,100 –> 00:16:28,220
wife as an example is actually a really

370
00:16:26,690 –> 00:16:31,430
good example here and then I’ll bring

371
00:16:28,220 –> 00:16:33,320
you in Augusto which is that the the

372
00:16:31,430 –> 00:16:35,930
idea that you’re always looking for

373
00:16:33,320 –> 00:16:37,070
inspiration even when you’re not working

374
00:16:35,930 –> 00:16:38,750
I think there’s something something

375
00:16:37,070 –> 00:16:40,880
something of great value there and I

376
00:16:38,750 –> 00:16:42,710
think that’s why time away for me is

377
00:16:40,880 –> 00:16:45,770
actually more important than I’ve ever

378
00:16:42,710 –> 00:16:48,410
valued it in my life I mean I I was like

379
00:16:45,770 –> 00:16:50,060
you Frances for many many years and and

380
00:16:48,410 –> 00:16:52,340
I’ve somewhat shifted now and I don’t

381
00:16:50,060 –> 00:16:55,220
know whether that’s better for worse but

382
00:16:52,340 –> 00:16:58,190
it is better for me in the sense that I

383
00:16:55,220 –> 00:17:01,640
now see inspiration in places I hadn’t

384
00:16:58,190 –> 00:17:05,209
thought I would find it so oh it doesn’t

385
00:17:01,640 –> 00:17:07,940
away doesn’t mean doesn’t it doesn’t

386
00:17:05,209 –> 00:17:10,010
mean going to the beach in Jamaica I’m

387
00:17:07,940 –> 00:17:12,410
not thinking about work in in that sense

388
00:17:10,010 –> 00:17:16,940
it’s your body could be on the beach in

389
00:17:12,410 –> 00:17:19,959
Jamaica and as your mind relaxes ideas

390
00:17:16,940 –> 00:17:22,760
could start to come with respect to work

391
00:17:19,959 –> 00:17:26,810
absolutely absolutely i mean III being

392
00:17:22,760 –> 00:17:28,970
in I was just recently in in Ohio and I

393
00:17:26,810 –> 00:17:31,420
was in Cleveland and just the idea of

394
00:17:28,970 –> 00:17:35,720
walking around some of the Main Street

395
00:17:31,420 –> 00:17:37,760
areas of the town you know triggered all

396
00:17:35,720 –> 00:17:38,870
kinds of thoughts about you know small

397
00:17:37,760 –> 00:17:41,810
businesses and small businesses

398
00:17:38,870 –> 00:17:44,000
marketing in a Main Street district and

399
00:17:41,810 –> 00:17:47,300
that’s my area of specialty so it just

400
00:17:44,000 –> 00:17:48,920
it always is reminding me and cling me

401
00:17:47,300 –> 00:17:49,160
into the way in which people are doing

402
00:17:48,920 –> 00:17:51,830
things

403
00:17:49,160 –> 00:17:54,410
yeah I just I really I really feel that

404
00:17:51,830 –> 00:17:56,660
concept quite closely I like the idea of

405
00:17:54,410 –> 00:18:00,080
an individual rating vacation as opposed

406
00:17:56,660 –> 00:18:02,180
to a sort of the brain-dead model which

407
00:18:00,080 –> 00:18:03,800
is sort of the popular model that I go

408
00:18:02,180 –> 00:18:06,620
and I lock my brain off and I don’t

409
00:18:03,800 –> 00:18:10,270
think while I’m on vacation as opposed

410
00:18:06,620 –> 00:18:14,690
to I come back inspired rested

411
00:18:10,270 –> 00:18:15,950
invigorated challenged if I can’t work

412
00:18:14,690 –> 00:18:19,550
in on your experience in a brand new

413
00:18:15,950 –> 00:18:21,160
country I love to do that but it’s

414
00:18:19,550 –> 00:18:24,260
because of the inspiration of not the

415
00:18:21,160 –> 00:18:25,910
brittleness so to speak people vacation

416
00:18:24,260 –> 00:18:28,430
in different ways some people’s jobs

417
00:18:25,910 –> 00:18:30,560
require them to take vacations that

418
00:18:28,430 –> 00:18:32,720
allow them to disconnect and

419
00:18:30,560 –> 00:18:34,940
depressurize because of the the nature

420
00:18:32,720 –> 00:18:37,700
of their job so going back to our

421
00:18:34,940 –> 00:18:39,230
original question if you’re planning on

422
00:18:37,700 –> 00:18:41,360
taking a creative vacation if you’re

423
00:18:39,230 –> 00:18:43,160
planning on taking a relaxing vacation

424
00:18:41,360 –> 00:18:44,840
if you’re planning on just running and

425
00:18:43,160 –> 00:18:47,060
hiding under a rock for a while it

426
00:18:44,840 –> 00:18:49,160
doesn’t really matter how do you prep

427
00:18:47,060 –> 00:18:53,270
how do you make sure you’re going to get

428
00:18:49,160 –> 00:18:59,270
the most out of that incredibly precious

429
00:18:53,270 –> 00:19:01,130
resource of non-working time and I agree

430
00:18:59,270 –> 00:19:04,670
you know when when you describe it that

431
00:19:01,130 –> 00:19:06,620
way it was quite interesting when you

432
00:19:04,670 –> 00:19:08,960
make description art of what that

433
00:19:06,620 –> 00:19:11,720
vacation is yes as I said we have bring

434
00:19:08,960 –> 00:19:14,750
their work year for years but we have

435
00:19:11,720 –> 00:19:18,650
never considered the same as work

436
00:19:14,750 –> 00:19:21,380
remotely mostly for two things one there

437
00:19:18,650 –> 00:19:24,110
is a bunch of things related to work

438
00:19:21,380 –> 00:19:26,540
that are handle so they don’t need to be

439
00:19:24,110 –> 00:19:31,180
dealt during that time that we’re going

440
00:19:26,540 –> 00:19:35,600
to be away and second usually there is

441
00:19:31,180 –> 00:19:38,060
work related that may come with us that

442
00:19:35,600 –> 00:19:40,750
is really specific so it’s not oh we’re

443
00:19:38,060 –> 00:19:44,960
going to work on everything that show up

444
00:19:40,750 –> 00:19:47,530
during the next X number of days that

445
00:19:44,960 –> 00:19:51,530
we’re going to be away it is more a

446
00:19:47,530 –> 00:19:54,770
creative vacation in a way where it’s

447
00:19:51,530 –> 00:19:58,340
the working gear is coming in case of an

448
00:19:54,770 –> 00:20:01,430
emergency but mostly is coming in case

449
00:19:58,340 –> 00:20:02,790
we have the opportunity to find that

450
00:20:01,430 –> 00:20:05,610
inspiration and what

451
00:20:02,790 –> 00:20:08,090
into that inspirations and I agree with

452
00:20:05,610 –> 00:20:13,170
you when you describe that preparation

453
00:20:08,090 –> 00:20:16,560
that that is probably the most important

454
00:20:13,170 –> 00:20:18,810
part of what we do is and it’s exactly

455
00:20:16,560 –> 00:20:22,680
what allows that even as I’m looking at

456
00:20:18,810 –> 00:20:26,030
my desk right now which is interesting

457
00:20:22,680 –> 00:20:29,580
amount of things to process this morning

458
00:20:26,030 –> 00:20:34,080
there is no stress on that I knew before

459
00:20:29,580 –> 00:20:37,170
I pack for for Vegas that I was going to

460
00:20:34,080 –> 00:20:39,990
come to that so there is a lot of time

461
00:20:37,170 –> 00:20:43,350
that was taken into consideration to

462
00:20:39,990 –> 00:20:46,230
have today for example in the morning

463
00:20:43,350 –> 00:20:48,740
enough time to process if not everything

464
00:20:46,230 –> 00:20:52,170
asked masks as far as much as possible

465
00:20:48,740 –> 00:20:54,960
so so I agree with you on the

466
00:20:52,170 –> 00:20:59,640
preparation even that maybe consciously

467
00:20:54,960 –> 00:21:03,270
I was and aware as I should on how much

468
00:20:59,640 –> 00:21:06,720
preparation goes for us into this trip

469
00:21:03,270 –> 00:21:11,010
it’s not for us if not let’s work remote

470
00:21:06,720 –> 00:21:13,050
it is we are going to go away and we’re

471
00:21:11,010 –> 00:21:16,320
going to work or we’re going to work on

472
00:21:13,050 –> 00:21:18,840
things that require a different set of

473
00:21:16,320 –> 00:21:22,620
tools elements environment even

474
00:21:18,840 –> 00:21:25,680
quietness maybe that the place where we

475
00:21:22,620 –> 00:21:29,150
are pushing every day to work you know

476
00:21:25,680 –> 00:21:32,610
and that’s exactly what allow us to make

477
00:21:29,150 –> 00:21:35,970
those weeks so effective so maybe as

478
00:21:32,610 –> 00:21:37,830
Francis described and I haven’t call it

479
00:21:35,970 –> 00:21:40,170
that way or considering that way but

480
00:21:37,830 –> 00:21:45,300
it’s interesting maybe what my wife and

481
00:21:40,170 –> 00:21:47,100
I do is we take creative burst of time

482
00:21:45,300 –> 00:21:49,560
so maybe we take Friday Saturday and

483
00:21:47,100 –> 00:21:52,980
Sunday as a creative burst of time where

484
00:21:49,560 –> 00:21:56,010
we can disconnect from the grind without

485
00:21:52,980 –> 00:21:58,830
necessarily unplugging a hundred percent

486
00:21:56,010 –> 00:22:02,850
from work so what I’m what I’m hearing

487
00:21:58,830 –> 00:22:06,750
from from us as a kind of consensus is

488
00:22:02,850 –> 00:22:09,780
that we should plan for what we are

489
00:22:06,750 –> 00:22:11,610
going to do or not do while we’re away

490
00:22:09,780 –> 00:22:14,820
from work if we have the opportunity to

491
00:22:11,610 –> 00:22:16,770
plan for our absence then we should at

492
00:22:14,820 –> 00:22:19,140
least plan for what we are a firm

493
00:22:16,770 –> 00:22:22,350
going to do and affirmative really not

494
00:22:19,140 –> 00:22:24,360
going to do and obviously emergencies

495
00:22:22,350 –> 00:22:25,050
happen as you said acousto but for the

496
00:22:24,360 –> 00:22:27,120
most part

497
00:22:25,050 –> 00:22:30,480
knowing that upfront I think is really

498
00:22:27,120 –> 00:22:34,890
is really powerful to our overall stress

499
00:22:30,480 –> 00:22:36,780
or distressing while we’re away I wanted

500
00:22:34,890 –> 00:22:39,540
to also point out the two good questions

501
00:22:36,780 –> 00:22:42,150
that I like to ask as well of myself

502
00:22:39,540 –> 00:22:45,510
before I leave is what will others need

503
00:22:42,150 –> 00:22:48,120
from me while I’m away and what will

504
00:22:45,510 –> 00:22:50,520
what will I need to do when I return to

505
00:22:48,120 –> 00:22:53,220
work when I’m getting back to work what

506
00:22:50,520 –> 00:22:56,280
will I need to do when I get back there

507
00:22:53,220 –> 00:22:58,770
because that will help me sort of

508
00:22:56,280 –> 00:23:01,800
accelerate once I hit the ground on the

509
00:22:58,770 –> 00:23:03,660
opposite side of in this case vacation

510
00:23:01,800 –> 00:23:07,170
or just any time away from work

511
00:23:03,660 –> 00:23:10,020
altogether I wanted to switch gears now

512
00:23:07,170 –> 00:23:13,590
to talking about some of the technique

513
00:23:10,020 –> 00:23:17,820
techniques that we we can do once we do

514
00:23:13,590 –> 00:23:20,190
get back from time away and and and what

515
00:23:17,820 –> 00:23:23,070
are some of those fundamental either

516
00:23:20,190 –> 00:23:25,070
tactics or strategies that we can use to

517
00:23:23,070 –> 00:23:27,750
productively on-ramp to productively

518
00:23:25,070 –> 00:23:30,090
accelerate I like this I like this

519
00:23:27,750 –> 00:23:33,000
acceleration Lane and deceleration Lane

520
00:23:30,090 –> 00:23:34,890
analogy as you all know so how do we how

521
00:23:33,000 –> 00:23:36,510
do we how do we get ourselves into the

522
00:23:34,890 –> 00:23:38,570
acceleration Lane and what can we do

523
00:23:36,510 –> 00:23:41,670
while we’re there to get up to speed

524
00:23:38,570 –> 00:23:44,640
quickly easily more efficiently more

525
00:23:41,670 –> 00:23:48,240
effectively right well for me getting

526
00:23:44,640 –> 00:23:51,330
back I have to make sure the schedule

527
00:23:48,240 –> 00:23:55,230
sort of readjustment time because if I

528
00:23:51,330 –> 00:23:57,210
flipped from a 20 to 30 70 it’s not a

529
00:23:55,230 –> 00:23:59,580
matter of just landing and all of a

530
00:23:57,210 –> 00:24:02,130
sudden being in the frame of mind that I

531
00:23:59,580 –> 00:24:04,410
was in before I left I need a lot of

532
00:24:02,130 –> 00:24:06,960
time to sort of get him get back into

533
00:24:04,410 –> 00:24:08,640
the groove when I travel for long

534
00:24:06,960 –> 00:24:11,760
periods of time to other countries and

535
00:24:08,640 –> 00:24:13,410
to say when I come back or come back

536
00:24:11,760 –> 00:24:16,050
home I was living in two countries for

537
00:24:13,410 –> 00:24:17,730
last couple years and when I would

538
00:24:16,050 –> 00:24:20,490
switch countries after a month or two

539
00:24:17,730 –> 00:24:23,310
months I’d walk into the apartment or

540
00:24:20,490 –> 00:24:25,980
the house and everything would look

541
00:24:23,310 –> 00:24:28,020
weird it was like what an hour I’d be

542
00:24:25,980 –> 00:24:30,540
like oh my god because it would look

543
00:24:28,020 –> 00:24:33,600
oddly familiar but but still

544
00:24:30,540 –> 00:24:36,060
strange and it would take me at least a

545
00:24:33,600 –> 00:24:38,100
couple hours to sort of adjust to the

546
00:24:36,060 –> 00:24:39,840
physical environment alone the work just

547
00:24:38,100 –> 00:24:41,190
a physical environment so of course

548
00:24:39,840 –> 00:24:42,930
during those two hours I’m useless I

549
00:24:41,190 –> 00:24:44,580
couldn’t do it I couldn’t do anything of

550
00:24:42,930 –> 00:24:48,330
any real value let alone anything

551
00:24:44,580 –> 00:24:51,720
challenging so I think the rifle back

552
00:24:48,330 –> 00:24:54,690
requires some sort of easing in there’s

553
00:24:51,720 –> 00:24:56,490
a I think it’s a sort of a mystique

554
00:24:54,690 –> 00:24:57,870
maybe to jump right into a meeting as

555
00:24:56,490 –> 00:25:01,410
soon as you get back I’ve done that

556
00:24:57,870 –> 00:25:04,770
before and also dumped into replying to

557
00:25:01,410 –> 00:25:05,970
email I think there’s a soft entry that

558
00:25:04,770 –> 00:25:08,400
mirror if you’re in an office

559
00:25:05,970 –> 00:25:10,500
environment for example there’s just

560
00:25:08,400 –> 00:25:12,000
touching base with people and getting a

561
00:25:10,500 –> 00:25:14,220
human connection going and sort of

562
00:25:12,000 –> 00:25:17,370
catching the vibe of what’s happening in

563
00:25:14,220 –> 00:25:20,460
the office before trying to catch up so

564
00:25:17,370 –> 00:25:22,470
sort of getting the human side of things

565
00:25:20,460 –> 00:25:25,320
getting back in sync with people who

566
00:25:22,470 –> 00:25:27,090
haven’t seen you for a while and then

567
00:25:25,320 –> 00:25:29,820
easing yourself back in but making sure

568
00:25:27,090 –> 00:25:31,590
to have a kind of a gentle schedule for

569
00:25:29,820 –> 00:25:33,030
the first few days I think scheduling

570
00:25:31,590 –> 00:25:34,410
the way you manage your time in the

571
00:25:33,030 –> 00:25:36,870
first few days I know you block out time

572
00:25:34,410 –> 00:25:38,940
and make sure that nobody puts in for

573
00:25:36,870 –> 00:25:40,500
our meetings on that first day I think

574
00:25:38,940 –> 00:25:42,930
those are those are some practical ways

575
00:25:40,500 –> 00:25:44,610
to ease yourself in yeah I do it a

576
00:25:42,930 –> 00:25:47,850
little bit different I have actually a

577
00:25:44,610 –> 00:25:51,180
pretty consistent method that I tack all

578
00:25:47,850 –> 00:25:53,370
this stuff with I put into my calendar

579
00:25:51,180 –> 00:25:55,770
that’s that people can book meetings

580
00:25:53,370 –> 00:25:57,480
against me with when I’m planning to be

581
00:25:55,770 –> 00:25:59,310
back on that first day so if I’m coming

582
00:25:57,480 –> 00:26:02,040
back on a Monday that I’ll be back in

583
00:25:59,310 –> 00:26:04,620
the office at say eight o’clock and then

584
00:26:02,040 –> 00:26:08,040
I make a point to be in the office by

585
00:26:04,620 –> 00:26:12,360
7:30 I take that half hour as triage

586
00:26:08,040 –> 00:26:15,300
time because I have yet to find that I

587
00:26:12,360 –> 00:26:17,550
cannot triage everything that happens

588
00:26:15,300 –> 00:26:19,650
during the course of a week within a

589
00:26:17,550 –> 00:26:21,180
half hour I mean that’s all the time it

590
00:26:19,650 –> 00:26:24,000
really takes and when I say triage I

591
00:26:21,180 –> 00:26:25,920
don’t mean do that’s a big mistake that

592
00:26:24,000 –> 00:26:28,980
people make is they start going through

593
00:26:25,920 –> 00:26:31,920
that firehose of emails they’ve gone and

594
00:26:28,980 –> 00:26:33,570
they try to tackle each of those emails

595
00:26:31,920 –> 00:26:37,320
and start to address those problems you

596
00:26:33,570 –> 00:26:39,930
can’t do that triaging is literally

597
00:26:37,320 –> 00:26:42,510
what’s the most critical that I need to

598
00:26:39,930 –> 00:26:43,660
address when the triage is done what’s

599
00:26:42,510 –> 00:26:45,640
second what’s

600
00:26:43,660 –> 00:26:47,850
what are things that you know the

601
00:26:45,640 –> 00:26:49,900
classic models have delegate defer

602
00:26:47,850 –> 00:26:53,620
destroy that type of thing

603
00:26:49,900 –> 00:26:55,420
there’s tons of methods around it and I

604
00:26:53,620 –> 00:26:57,400
could go on for hours on different ways

605
00:26:55,420 –> 00:27:00,430
to approach this triage the key thing is

606
00:26:57,400 –> 00:27:02,290
to designate that time period and make

607
00:27:00,430 –> 00:27:05,290
sure that you don’t try to do anything

608
00:27:02,290 –> 00:27:07,750
else until that’s done because what

609
00:27:05,290 –> 00:27:10,210
almost always happens is if you start

610
00:27:07,750 –> 00:27:12,250
doing things you will run into something

611
00:27:10,210 –> 00:27:14,200
far more important that you did not

612
00:27:12,250 –> 00:27:16,930
triage for and now all the sudden

613
00:27:14,200 –> 00:27:18,580
everything goes off the rails so that’s

614
00:27:16,930 –> 00:27:20,650
how I tackle it you know there’s an

615
00:27:18,580 –> 00:27:25,060
interesting thing interesting thing you

616
00:27:20,650 –> 00:27:29,590
mentioned four so so for me there is two

617
00:27:25,060 –> 00:27:33,310
things on on anything that is two days

618
00:27:29,590 –> 00:27:36,130
or more as a travel or take out of the

619
00:27:33,310 –> 00:27:38,830
oftens time I tend to block the morning

620
00:27:36,130 –> 00:27:43,390
the day I come back to the office so for

621
00:27:38,830 –> 00:27:45,310
example so I block the whole morning all

622
00:27:43,390 –> 00:27:48,490
the time before lunch because that will

623
00:27:45,310 –> 00:27:50,860
give me time enough time to take care of

624
00:27:48,490 –> 00:27:53,650
that triage take care of look at what

625
00:27:50,860 –> 00:27:56,170
stuff without feeling you know anybody

626
00:27:53,650 –> 00:28:00,190
breathing on on the back of my neck and

627
00:27:56,170 –> 00:28:05,040
at that time is key and is important for

628
00:28:00,190 –> 00:28:10,060
me for the triage I you know years ago

629
00:28:05,040 –> 00:28:13,540
when I think the triage works in the

630
00:28:10,060 –> 00:28:17,110
same way as when you are doing weekly

631
00:28:13,540 –> 00:28:19,330
review in the way that when you’re doing

632
00:28:17,110 –> 00:28:21,340
weekly review inevitable there is a

633
00:28:19,330 –> 00:28:25,090
stuff that come to your mind come to

634
00:28:21,340 –> 00:28:27,910
your attention you say I need to fill in

635
00:28:25,090 –> 00:28:30,130
the blank and a lot of people make the

636
00:28:27,910 –> 00:28:32,590
mistake to then stop the what they are

637
00:28:30,130 –> 00:28:34,600
doing to go and do that I understand

638
00:28:32,590 –> 00:28:36,790
there are a few amount of things that

639
00:28:34,600 –> 00:28:39,670
require that immediacy but most of the

640
00:28:36,790 –> 00:28:41,860
time it doesn’t and I’ve been advising

641
00:28:39,670 –> 00:28:44,650
people for a year okay before you start

642
00:28:41,860 –> 00:28:48,070
your with you review grab a piece of

643
00:28:44,650 –> 00:28:49,720
paper and mark it in a certain way it

644
00:28:48,070 –> 00:28:52,720
doesn’t matter what you put on top I put

645
00:28:49,720 –> 00:28:55,150
to do as soon as this is done and any of

646
00:28:52,720 –> 00:28:57,400
these things that come that are I need

647
00:28:55,150 –> 00:29:00,460
to you know now

648
00:28:57,400 –> 00:29:02,680
instead of a stop what I’m doing instead

649
00:29:00,460 –> 00:29:08,710
of a stop the triage or instead of a

650
00:29:02,680 –> 00:29:11,170
stop the the weekly review write down

651
00:29:08,710 –> 00:29:14,290
what it is right there on that page and

652
00:29:11,170 –> 00:29:17,290
continue and finish the process because

653
00:29:14,290 –> 00:29:19,210
if you do that what’s going to happen is

654
00:29:17,290 –> 00:29:20,620
as soon as you are done first you’re not

655
00:29:19,210 –> 00:29:22,720
losing your train of thought and

656
00:29:20,620 –> 00:29:24,730
therefore your pudding but second you

657
00:29:22,720 –> 00:29:27,910
know that there is a place where you are

658
00:29:24,730 –> 00:29:29,590
going to go immediately after to go and

659
00:29:27,910 –> 00:29:31,930
take care of all those things I wanted

660
00:29:29,590 –> 00:29:35,890
to offer just two strategies that I use

661
00:29:31,930 –> 00:29:37,660
and I feel like one is kind of given

662
00:29:35,890 –> 00:29:40,390
away the goose here but I don’t think it

663
00:29:37,660 –> 00:29:42,310
really hurts me because I’m not gonna

664
00:29:40,390 –> 00:29:48,040
answer anybody anyway but here goes the

665
00:29:42,310 –> 00:29:50,140
thing hi i won re-engage with my routine

666
00:29:48,040 –> 00:29:51,940
so I have I have very strict routines

667
00:29:50,140 –> 00:29:55,810
that I’ve designed for myself throughout

668
00:29:51,940 –> 00:29:57,460
the day and this goes back to thought

669
00:29:55,810 –> 00:30:00,520
that I’ve had for a long time and I’ve

670
00:29:57,460 –> 00:30:02,320
you know published episodes on prod pod

671
00:30:00,520 –> 00:30:05,440
about this which is the idea of a day

672
00:30:02,320 –> 00:30:07,720
reset and so I’ve naturally created

673
00:30:05,440 –> 00:30:11,470
these anchors in my day so that I’m able

674
00:30:07,720 –> 00:30:13,420
to reset my day at natural points so

675
00:30:11,470 –> 00:30:16,540
that if the day is going wrong I can

676
00:30:13,420 –> 00:30:19,570
correct course very easily so this idea

677
00:30:16,540 –> 00:30:21,460
of a strong routine you don’t have to do

678
00:30:19,570 –> 00:30:23,950
it every day necessarily although I

679
00:30:21,460 –> 00:30:27,100
recommend it because then it creates the

680
00:30:23,950 –> 00:30:28,930
set of habits necessary to productively

681
00:30:27,100 –> 00:30:31,480
manage your day but this this helps

682
00:30:28,930 –> 00:30:34,450
really when you are getting back to work

683
00:30:31,480 –> 00:30:36,910
which is to have a routine set up which

684
00:30:34,450 –> 00:30:39,340
is what does my ideal day look like and

685
00:30:36,910 –> 00:30:40,840
this is not about best practice it’s not

686
00:30:39,340 –> 00:30:43,260
about anything like that it’s just what

687
00:30:40,840 –> 00:30:46,180
would the ideal day look like and try to

688
00:30:43,260 –> 00:30:49,600
you know reach yourself toward you know

689
00:30:46,180 –> 00:30:52,120
stretch toward that ideal and that

690
00:30:49,600 –> 00:30:54,790
really helps me understand that you know

691
00:30:52,120 –> 00:30:56,650
while I was away my routine was most

692
00:30:54,790 –> 00:30:59,710
likely different and I do try to keep my

693
00:30:56,650 –> 00:31:02,110
routine as close when I’m away too as

694
00:30:59,710 –> 00:31:04,630
when I return it’s it’s just very

695
00:31:02,110 –> 00:31:06,100
difficult for me to switch gears and I

696
00:31:04,630 –> 00:31:07,930
believe that’s the case for most people

697
00:31:06,100 –> 00:31:09,220
so I try to get up at the same time I

698
00:31:07,930 –> 00:31:10,990
know that people when they’re away from

699
00:31:09,220 –> 00:31:13,179
work even on weekends

700
00:31:10,990 –> 00:31:15,730
people attempt to sleep in or whatever

701
00:31:13,179 –> 00:31:17,920
it might be I don’t do that I like this

702
00:31:15,730 –> 00:31:20,110
consistency of getting up every day at

703
00:31:17,920 –> 00:31:21,550
the same time I like the idea of going

704
00:31:20,110 –> 00:31:24,070
to bed roughly around the same time

705
00:31:21,550 –> 00:31:26,470
every day I like to do the same things

706
00:31:24,070 –> 00:31:28,840
like eating at the same times of the day

707
00:31:26,470 –> 00:31:30,070
it just is less disruptive to my overall

708
00:31:28,840 –> 00:31:31,809
system and that’s not always the case

709
00:31:30,070 –> 00:31:33,400
especially if we’re you know we’ve been

710
00:31:31,809 –> 00:31:35,170
talking about vacation pretty heavily

711
00:31:33,400 –> 00:31:38,050
but that’s not necessarily the case you

712
00:31:35,170 –> 00:31:40,929
could be just you know away from from

713
00:31:38,050 –> 00:31:43,030
work for a work trip you know I work I

714
00:31:40,929 –> 00:31:45,850
travel quite a bit for work and so you

715
00:31:43,030 –> 00:31:47,890
know I try to keep my on travel work

716
00:31:45,850 –> 00:31:50,020
schedule very close to that and that

717
00:31:47,890 –> 00:31:51,970
really helps me I feel like the second

718
00:31:50,020 –> 00:31:54,970
is that if I do take an extended time

719
00:31:51,970 –> 00:31:58,030
away from work I always buffer usually

720
00:31:54,970 –> 00:32:01,660
an extra day before I leave and about

721
00:31:58,030 –> 00:32:03,910
two days after I get back from from

722
00:32:01,660 –> 00:32:05,920
being on vacation so on my calendar and

723
00:32:03,910 –> 00:32:06,870
as far as my clients and everyone else

724
00:32:05,920 –> 00:32:10,420
is concerned

725
00:32:06,870 –> 00:32:12,940
other than my assistant everyone thinks

726
00:32:10,420 –> 00:32:15,370
that I’m so away I don’t I don’t appear

727
00:32:12,940 –> 00:32:17,230
on anyone’s calendar for those that day

728
00:32:15,370 –> 00:32:19,630
before and those two days afterward and

729
00:32:17,230 –> 00:32:21,880
like I said this is kind of revealing

730
00:32:19,630 –> 00:32:25,990
one of my little secrets here but but

731
00:32:21,880 –> 00:32:28,240
don’t tell anybody but the idea here is

732
00:32:25,990 –> 00:32:31,059
that in that timeframe it allows me to

733
00:32:28,240 –> 00:32:33,370
catch up it allows me to clean up it

734
00:32:31,059 –> 00:32:36,370
allows me to do that planning and and

735
00:32:33,370 –> 00:32:38,890
that you know restoration of my world

736
00:32:36,370 –> 00:32:40,660
you know I can I can respond to emails

737
00:32:38,890 –> 00:32:42,850
and then schedule those to go out for

738
00:32:40,660 –> 00:32:46,570
when I’m officially back and that really

739
00:32:42,850 –> 00:32:48,910
helps me be in control when I do come

740
00:32:46,570 –> 00:32:51,100
back so I can have a meeting as Frances

741
00:32:48,910 –> 00:32:53,559
said as soon as I getting back to work but

742
00:32:51,100 –> 00:32:55,360
I’m really I’m already caught up in a

743
00:32:53,559 –> 00:32:56,950
lot of ways that’s a great that’s a

744
00:32:55,360 –> 00:32:59,080
great one so you’re hiding you’re in the

745
00:32:56,950 –> 00:33:04,929
office but you’re hiding from all of the

746
00:32:59,080 –> 00:33:08,230
possible disruptors correct I also

747
00:33:04,929 –> 00:33:10,300
recommend that what well if you can get

748
00:33:08,230 –> 00:33:12,280
to hide there’s a great great strategy

749
00:33:10,300 –> 00:33:14,800
and while you’re hiding or while someone

750
00:33:12,280 –> 00:33:16,450
is hiding there of course is an email

751
00:33:14,800 –> 00:33:19,150
backlog if they haven’t been checking

752
00:33:16,450 –> 00:33:20,830
and working on email during vacation for

753
00:33:19,150 –> 00:33:23,020
for whatever reason there will be a

754
00:33:20,830 –> 00:33:24,370
backup a backlog it could be two weeks

755
00:33:23,020 –> 00:33:25,659
three weeks

756
00:33:24,370 –> 00:33:28,179
if you’re in Europe you get like six

757
00:33:25,659 –> 00:33:31,260
weeks of vacation see you get six weeks

758
00:33:28,179 –> 00:33:33,940
a backlog on email so there’s there’s a

759
00:33:31,260 –> 00:33:37,299
focused activity that is has to be

760
00:33:33,940 –> 00:33:40,090
scheduled into the first day two or

761
00:33:37,299 –> 00:33:42,370
three days back on the job which is to

762
00:33:40,090 –> 00:33:44,520
go through all of email and get back to

763
00:33:42,370 –> 00:33:47,950
zero get back get the inbox back to zero

764
00:33:44,520 –> 00:33:50,590
to dispense with all of the tasks that

765
00:33:47,950 –> 00:33:52,710
are lying in wait and all those

766
00:33:50,590 –> 00:33:55,679
different emails and that activity is

767
00:33:52,710 –> 00:33:58,149
heavy-lifting if it’s been a long time

768
00:33:55,679 –> 00:34:00,429
that is an absolute requirement I think

769
00:33:58,149 –> 00:34:03,720
to do a version of what you said lock

770
00:34:00,429 –> 00:34:05,880
the door make sure to know there are no

771
00:34:03,720 –> 00:34:08,830
interruptions

772
00:34:05,880 –> 00:34:13,540
do you know to put all the blocking

773
00:34:08,830 –> 00:34:15,429
software on your on your web browser so

774
00:34:13,540 –> 00:34:18,669
that you’re not distracted by social

775
00:34:15,429 –> 00:34:21,310
media and really going to the flow State

776
00:34:18,669 –> 00:34:23,320
maybe several several episodes of the

777
00:34:21,310 –> 00:34:27,040
flow State so that by the end of it you

778
00:34:23,320 –> 00:34:29,050
can emerge with your email completed

779
00:34:27,040 –> 00:34:30,730
with that job because that job as far as

780
00:34:29,050 –> 00:34:33,490
I’m concerned is one that has to get

781
00:34:30,730 –> 00:34:34,869
done now as soon as you get Matt’s not

782
00:34:33,490 –> 00:34:37,270
before doing the other things that I

783
00:34:34,869 –> 00:34:38,560
mentioned but before engaging with the

784
00:34:37,270 –> 00:34:39,760
rest of the world that’s one that most

785
00:34:38,560 –> 00:34:42,250
people have to get there in an office

786
00:34:39,760 –> 00:34:43,929
environment yeah and I know that you

787
00:34:42,250 –> 00:34:46,060
focused on email but this is actually

788
00:34:43,929 –> 00:34:48,820
for me mostly about calendaring you know

789
00:34:46,060 –> 00:34:51,369
I have a very hectic day time calendars

790
00:34:48,820 –> 00:34:53,020
you know you know from from 8 to about 4

791
00:34:51,369 –> 00:34:55,540
o’clock and sometimes later than that on

792
00:34:53,020 –> 00:34:59,020
the day it’s back to back to back for me

793
00:34:55,540 –> 00:35:00,760
or I’m in a workshop or seminar in front

794
00:34:59,020 –> 00:35:02,560
of people so there’s not much I can do

795
00:35:00,760 –> 00:35:03,849
in terms of responding to people during

796
00:35:02,560 –> 00:35:05,170
that time frame you know it’s not like I

797
00:35:03,849 –> 00:35:07,030
can be in a training and say oh I’ll

798
00:35:05,170 –> 00:35:10,030
take that phone call or I’ll respond to

799
00:35:07,030 –> 00:35:12,970
that email now that just came in and so

800
00:35:10,030 –> 00:35:15,460
I have to really be aware that when I

801
00:35:12,970 –> 00:35:19,330
come back from time away from work

802
00:35:15,460 –> 00:35:22,210
there may be a backlog that I didn’t

803
00:35:19,330 –> 00:35:24,220
anticipate or and and for listeners that

804
00:35:22,210 –> 00:35:27,250
you didn’t anticipate and so you have to

805
00:35:24,220 –> 00:35:29,619
know your work world and your and and

806
00:35:27,250 –> 00:35:30,940
kind of the situations that arise and

807
00:35:29,619 –> 00:35:33,339
that’s why I have those two days

808
00:35:30,940 –> 00:35:35,080
buffered because it may be that I need

809
00:35:33,339 –> 00:35:36,880
to restructure my calendar it may it may

810
00:35:35,080 –> 00:35:38,190
not be a lot of email although usually

811
00:35:36,880 –> 00:35:40,809
it’s a lot of email but

812
00:35:38,190 –> 00:35:42,970
many times it’s because I have to now

813
00:35:40,809 –> 00:35:45,010
reschedule a bunch of things that are

814
00:35:42,970 –> 00:35:47,770
happening to in three days after I get

815
00:35:45,010 –> 00:35:49,329
back that now just it’s not it’s not

816
00:35:47,770 –> 00:35:51,220
reasonable that those things can happen

817
00:35:49,329 –> 00:35:53,109
because I may have projects that I need

818
00:35:51,220 –> 00:35:55,660
to work on over the next several days

819
00:35:53,109 –> 00:35:58,299
for something more something of higher

820
00:35:55,660 –> 00:36:01,180
priority so you know don’t think that

821
00:35:58,299 –> 00:36:03,720
it’s just clearing up email it’s all of

822
00:36:01,180 –> 00:36:06,130
those things that are downstream

823
00:36:03,720 –> 00:36:08,829
collateral damage if you want to call it

824
00:36:06,130 –> 00:36:11,559
that of of having been away from from

825
00:36:08,829 –> 00:36:14,500
work I I want in the time that we have

826
00:36:11,559 –> 00:36:16,540
left for us to just cover some of the

827
00:36:14,500 –> 00:36:19,299
roadblocks some of the challenges that

828
00:36:16,540 –> 00:36:23,319
one faces when they are getting back to

829
00:36:19,299 –> 00:36:26,040
work and what may be some quick tips you

830
00:36:23,319 –> 00:36:31,059
have regarding those things if any

831
00:36:26,040 –> 00:36:34,690
biggest roadblocks interruptions second

832
00:36:31,059 –> 00:36:37,210
one would be conversations that start to

833
00:36:34,690 –> 00:36:41,559
develop before triage is done

834
00:36:37,210 –> 00:36:43,359
third shifting priorities you always

835
00:36:41,559 –> 00:36:44,890
know that the the goalposts and have a

836
00:36:43,359 –> 00:36:46,930
tendency to move while you’re out on

837
00:36:44,890 –> 00:36:52,740
vacation or you’re away from the office

838
00:36:46,930 –> 00:36:55,240
so you have so you have to to reset that

839
00:36:52,740 –> 00:36:58,510
let’s see what else the other and

840
00:36:55,240 –> 00:37:02,740
probably the most interesting one that I

841
00:36:58,510 –> 00:37:04,510
run into most frequently his new things

842
00:37:02,740 –> 00:37:05,859
that have arisen not things that you

843
00:37:04,510 –> 00:37:07,359
were expecting to deal with but new

844
00:37:05,859 –> 00:37:09,309
initiatives that all of a sudden take

845
00:37:07,359 –> 00:37:12,160
high priority over everything else and

846
00:37:09,309 –> 00:37:14,109
that requires a new level set so it’s

847
00:37:12,160 –> 00:37:16,059
that changing dynamic you know that

848
00:37:14,109 –> 00:37:18,160
what’s the phrase that all great plans

849
00:37:16,059 –> 00:37:21,790
of mice and men often go awry well

850
00:37:18,160 –> 00:37:24,460
that’s basically it so creating plans

851
00:37:21,790 –> 00:37:26,290
that are unadaptable to new situations

852
00:37:24,460 –> 00:37:27,099
and that’s not even a word but you know

853
00:37:26,290 –> 00:37:30,460
what I mean

854
00:37:27,099 –> 00:37:35,859
you have to build the Flex you made a

855
00:37:30,460 –> 00:37:39,150
good point the biggest problem the

856
00:37:35,859 –> 00:37:42,670
biggest problem you are going to find is

857
00:37:39,150 –> 00:37:45,940
what you planned for that week after on

858
00:37:42,670 –> 00:37:48,730
the sense of are you making sure that

859
00:37:45,940 –> 00:37:51,230
you are making a buffer for what is

860
00:37:48,730 –> 00:37:54,290
impossible to plan if you

861
00:37:51,230 –> 00:37:56,660
cannot if you make the plan for the week

862
00:37:54,290 –> 00:37:59,780
after the week you are back to work you

863
00:37:56,660 –> 00:38:03,470
know to have now booked solid

864
00:37:59,780 –> 00:38:06,020
well are you living above her – what can

865
00:38:03,470 –> 00:38:09,200
happen on the time you were out that now

866
00:38:06,020 –> 00:38:11,450
need to take precedence or it need to be

867
00:38:09,200 –> 00:38:13,160
reorganized and I think that’s where

868
00:38:11,450 –> 00:38:15,910
those buffer times and that buffer

869
00:38:13,160 –> 00:38:19,310
strategy it’s really really useful I

870
00:38:15,910 –> 00:38:21,470
think one of the the other challenges is

871
00:38:19,310 –> 00:38:23,810
away from the tasks and the work they’re

872
00:38:21,470 –> 00:38:27,530
sort of an emotional environment that

873
00:38:23,810 –> 00:38:28,490
you’re walking back into that could be

874
00:38:27,530 –> 00:38:31,130
very different from the one that you

875
00:38:28,490 –> 00:38:33,020
left and there’s probably a number of

876
00:38:31,130 –> 00:38:35,750
events that have happened that you don’t

877
00:38:33,020 –> 00:38:37,760
know about especially if it’s something

878
00:38:35,750 –> 00:38:39,680
in the project that you’re working on so

879
00:38:37,760 –> 00:38:41,570
there’s some there’s some not just

880
00:38:39,680 –> 00:38:44,090
catching up in terms of information but

881
00:38:41,570 –> 00:38:46,730
there is sort of some listening to due

882
00:38:44,090 –> 00:38:50,030
to what they’re saying what they’re not

883
00:38:46,730 –> 00:38:51,740
seeing what the mood is like what in

884
00:38:50,030 –> 00:38:53,930
there might be some recapping of of

885
00:38:51,740 –> 00:38:56,030
critical events that took place while

886
00:38:53,930 –> 00:39:01,250
you were gone you’ve got a little time

887
00:38:56,030 –> 00:39:02,900
to allow other people experience to

888
00:39:01,250 –> 00:39:06,140
become your experience as well so like

889
00:39:02,900 –> 00:39:07,790
you can get back into working alongside

890
00:39:06,140 –> 00:39:09,830
them in an effective way

891
00:39:07,790 –> 00:39:12,850
sorry that’s called it listening on

892
00:39:09,830 –> 00:39:14,990
multiple levels to see what you missed

893
00:39:12,850 –> 00:39:17,330
well that’s all the time we have today

894
00:39:14,990 –> 00:39:19,160
for discussing back to work this has

895
00:39:17,330 –> 00:39:21,140
been an illuminating discussion on the

896
00:39:19,160 –> 00:39:22,850
complex topic of getting back to work

897
00:39:21,140 –> 00:39:25,160
when you’re away from work whether it’s

898
00:39:22,850 –> 00:39:26,930
a short period of time or longer and we

899
00:39:25,160 –> 00:39:28,970
hope you’ve learned a bit more about how

900
00:39:26,930 –> 00:39:31,280
to order and simplify getting back to

901
00:39:28,970 –> 00:39:33,500
work but if you’re still questioning how

902
00:39:31,280 –> 00:39:35,990
to do so let us know you can tweet at us

903
00:39:33,500 –> 00:39:38,270
you can contact us or ask a question in

904
00:39:35,990 –> 00:39:40,609
the comments of this episode if you head

905
00:39:38,270 –> 00:39:43,400
over to productivity cast net forward

906
00:39:40,609 –> 00:39:45,619
slash 0 to 7 which is the episode number

907
00:39:43,400 –> 00:39:47,720
and you can find our Twitter profiles

908
00:39:45,619 –> 00:39:50,420
there on the about page and all that fun

909
00:39:47,720 –> 00:39:52,490
stuff this is also where you can find

910
00:39:50,420 –> 00:39:54,470
the show notes so links to anything we

911
00:39:52,490 –> 00:39:56,780
discussed or easily jump to from there

912
00:39:54,470 –> 00:39:58,880
you can learn how to subscribe there on

913
00:39:56,780 –> 00:40:01,160
the podcast website thanks to the

914
00:39:58,880 –> 00:40:03,050
productivity cast team gusto Frances and

915
00:40:01,160 –> 00:40:04,610
art for joining me here each and every

916
00:40:03,050 –> 00:40:07,550
week to make this productivity

917
00:40:04,610 –> 00:40:09,500
Podcast happen and if you could please

918
00:40:07,550 –> 00:40:11,630
browse over to itunes google play or

919
00:40:09,500 –> 00:40:14,540
stitcher to give us a rating or review

920
00:40:11,630 –> 00:40:16,250
your kudos fuel our podcasting

921
00:40:14,540 –> 00:40:18,110
productivity and they also help us grow

922
00:40:16,250 –> 00:40:19,580
the productivity cast listening

923
00:40:18,110 –> 00:40:21,890
community so thank you for listening

924
00:40:19,580 –> 00:40:23,900
thank you for your emails and commons

925
00:40:21,890 –> 00:40:26,270
and ratings and being a part of the

926
00:40:23,900 –> 00:40:28,100
productivity cast community that brings

927
00:40:26,270 –> 00:40:29,510
us to the close out of this episode of

928
00:40:28,100 –> 00:40:31,850
productivity cast the weekly show about

929
00:40:29,510 –> 00:40:32,870
all things personal productivity here’s

930
00:40:31,850 –> 00:40:34,730
to your productive life

931
00:40:32,870 –> 00:40:36,770
take care that’s it for this

932
00:40:34,730 –> 00:40:39,440
productivity cast the weekly show about

933
00:40:36,770 –> 00:40:41,480
all things productivity with your hosts

934
00:40:39,440 –> 00:40:45,670
ray Sidney Smith and augusto pan out

935
00:40:41,480 –> 00:40:45,670
with Francis Wade and art gala wicks

[/read]

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